Executive Assistant

2 weeks ago

Auckland, Auckland, New Zealand New Zealand Government Full time
Executive Assistant at New Zealand Customs Service, Auckland
  • Are you a master multitasker with superb organisational skills and a knack for staying one step ahead of the game?
  • Looking for the next step in your Executive Assistant career?

We are looking for a dynamic and proactive individual to support two of our Group Managers as an Executive Assistant.

The New Zealand Customs Service | Te Mana Ārai o Aotearoa protects and promotes New Zealand through world class border management. Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and craft across the border.

This is a great opportunity for an individual with an interest in working in a challenging and diverse environment. Supporting our GMs, you will play a critical role in ensuring the smooth operation of our Maritime and Strategic Systems and Service Optimisation groups. From managing complex calendars and coordinating travel arrangements to preparing important documents and liaising with key stakeholders, no two days will be the same in this fast-paced and challenging role. You will even have the opportunity to take responsibility for a small range of internal projects.

Ko wai koe | About you...

To be successful in this role you will need to be able to demonstrate your ability to multitask, develop trusted relationships internally and externally; and be the 'go to' person for your groups. It goes without saying that you must have great attention to detail and a forward-thinking approach to planning, ensuring that you think of what is needed before others do.

We're looking for someone who is:

  • a go-getter with flexibility in the way you go about your work
  • proactive and uses their initiative
  • able work collaboratively with both Group Managers and within a team environment both within the Maritime and Strategic Systems and Service Optimisation (SSSO) Groups and across other workgroups.
  • experienced in providing high level administrative support to senior managers including diary, travel management and function organisation
  • able to smoothly manage competing demands
  • act with a high degree of integrity, with proven ability to provide confidential and discreet administrative support
  • calm under pressures and able to produce high quality work
  • adept at both written and verbal communication
  • aware of and understands financial systems and budgets
  • highly proficient with Microsoft Office applications
  • willing to actively participate and co-ordinate team activities
  • able to achieve a 'secret' security clearance (please refer to requirements under Working for Customs)

If you thrive in a busy and often pressured environment, love taking on new challenges, and have a passion for supporting senior leadership, this could be the role for you If you can meet most of these, or think you can, we'd like to hear from you

To work for the New Zealand Customs Service, you must be able to meet the following requirements:

  • Be a New Zealand Citizen or New Zealand Permanent Resident
  • Residing in New Zealand at the time of application
  • Have resided continuously in New Zealand for the last 10 years*

Successful applicants are also required to pass a drug test and have a clear Police record.

(*) If you are a New Zealand Citizen or New Zealand Permanent Resident who has resided in New Zealand for the last 10 years but have been absent from New Zealand for periods of 6-9 months within the past 10 years, preferably in one or more of the following countries: either Australia, Canada, UK or the USA then you may still meet the requirements for a 'secret' clearance. You will be required to provide overseas Police certificates for these periods spent outside of New Zealand.

We aim to create a great place to work, where our people have a sense of belonging and the capability and desire to meet our future challenges. We are an organisation that is clear about our mission and this is underpinned by Te Pou Tokomanawa (the Foundations) and our Whanonga Pono (Values). Our work really matters to the safety and success of New Zealand. We care about well-being, personal growth, and job satisfaction, which is supported through:

  • A dynamic work environment where no two days will be the same
  • We invest in your professional growth through training and development programmes
  • 20 days annual leave plus 3 days additional paid leave between Christmas and New Year
  • Discounted Health insurance through Southern Cross
  • Free annual flu vaccinations
  • Flexible working arrangements

Me pehea te whakauru | How to apply...

Please apply online. You will need to submit a CV and you'll also be asked to answer some competency-based questions as part of your application. Please set aside some time to do this.

For any further information about this role please contact:

Applications close Sunday, 30 th June 2024 at 5pm

New Zealand Customs Service | Te Mana Ārai o Aotearoa is a member of Diversity Works New Zealand and is committed to developing a diverse workforce and an inclusive workplace. We provide equal employment opportunities and welcome applications from everyone who can meet the requirements of the role.

Note: You may be redirected to the employer's careers website.

#J-18808-Ljbffr

  • Executive Assistant

    2 weeks ago

    Auckland, Auckland, New Zealand Extrastaff Full time

    Our client is looking for a part time executive assistant to provide support for the Director of a large NZ owned companyRole:Email and diary managementUpdating and maintaining spreadsheetsMeeting preparationsHandling of confidential mattersOversea and manage private propertyDay to day tasks and errandsThe ideal candidate:Exceptional organisational...

  • Executive Assistant Manager

    2 weeks ago

    Auckland, Auckland, New Zealand Manhattan Group Full time

    Position: Executive Assistant Manager- F&BLocation: Fiji Island Resort, a 5-star rated destination with 200+ rooms and villas, offering multiple bars and restaurants.Escape to the breathtaking Fiji, a tropical paradise where luxury meets tranquillity. We are seeking an experienced Executive Assistant Manager to be an integral part of the resort...

  • Executive Assistant

    4 weeks ago

    Auckland, Auckland, New Zealand WARNERMEDIA Full time

    Welcome to Warner Bros. Discovery... the stuff dreams are made of.Who We Are... When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life,...

  • Executive Assistant

    2 weeks ago

    Auckland, Auckland, New Zealand Discovery, Inc. (Formerly Scripps Networks Interactive) Full time

    Welcome to Warner Bros. Discovery... the stuff dreams are made of. Who We Are... When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to...

  • Executive Assistant

    1 month ago

    Auckland, Auckland, New Zealand Discovery, Inc. (Formerly Scripps Networks Interactive) Full time

    Welcome to Warner Bros. Discovery... the stuff dreams are made of. Who We Are... When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to...

  • Executive Assistant

    2 weeks ago

    Auckland, Auckland, New Zealand Alliott NZ Ltd Full time

    We are a New Zealand Top 30 Chartered Accountants firm needing an experienced and highly motivated person to join our team as an Executive Assistant to our Directors.This exciting role is based in the bustling Newmarket from Monday to Friday 8:30 am - 17:00 pm.The main duties include:Coordinate schedules, meetings, and appointments for directors.Organize...

  • Executive Assistant

    2 weeks ago

    Auckland, Auckland, New Zealand NZ Customs Full time

    Are you a master multitasker with superb organisational skills and a knack for staying one step ahead of the game?Looking for the next step in your Executive Assistant career?We are looking for a dynamic and proactive individual to support two of our Group Managers as an Executive Assistant.The New Zealand Customs Service | Te Mana Ārai o Aotearoa protects...

  • Executive Assistant

    2 weeks ago

    Auckland, Auckland, New Zealand NAPA Auto Parts AU Full time

    Iconic brand with over 400 stores across Australasia Paid volunteer leave to give back to your communityFree onsite parking with great work culture & supportive teamModern offices with onsite parking and close to Sylvia ParkInteresting hybrid role - EA, events and office supportLeading a small team covering Sales, Operations, Office Support and...

  • Head Of Supply Chain

    2 weeks ago

    Auckland, Auckland, New Zealand Six Degrees Executive Pty Ltd Full time

    We are in need of a brilliant Head of Supply Chain to join our passionate team at Six Degrees Executive Pty Ltd in Christchurch, Canterbury.Growing your career as a Full time Head of Supply Chain is a terrific opportunity to develop competitive skills.If you are strong in creativity, cooperation and have the right attitude for the job, then apply for the...

  • Taituarā Ki Te Kaihautū Executive Assistant to

    2 weeks ago

    Auckland, Auckland, New Zealand Māori Television Full time

    Posted: 22/08/2023Closing Date: 12/09/2023Job Type: Permanent - Full TimeLocation: Tāmaki Makaurau | AucklandJob Category: Taituarā Tāhuhu | Administration & CE OfficeWhakaata Māori is seeking a dynamic and experienced Executive Assistant to support our Kaihautū | Chief Executive and help us achieve our vision of kia mauri ora te reo - a future where...

  • Executive Producer

    2 weeks ago

    Auckland, Auckland, New Zealand NZME New Zealand Full time

    THE OPPORTUNITY: The Executive Producer – Podcasts will be responsible for helping to execute the day-to-day operations of the podcast strategy for NZME alongside the Content Director and other producers.This includes the portfolio of NZME audio brands, including i Heart Radio NZ.This person will work on the output and planning of world leading podcast...

  • Executive Producer

    2 weeks ago

    Auckland, Auckland, New Zealand NZME New Zealand Full time

    THE OPPORTUNITY:The Executive Producer – Podcasts will be responsible for helping to execute the day-to-day operations of the podcast strategy for NZME alongside the Content Director and other producers. This includes the portfolio of NZME audio brands, including iHeartRadio NZ. This person will work on the output and planning of world leading podcast...

  • Site Manager

    2 weeks ago

    Auckland, Auckland, New Zealand Six Degrees Executive Pty Ltd Full time

    We are eager to add an ambitious Site Manager to join our fast-paced team at Six Degrees Executive Pty Ltd in Timaru, Canterbury.Growing your career as a Full time Site Manager is a terrific opportunity to develop important skills.If you are strong in research, negotiation and have the right personality for the job, then apply for the position of Site...

  • Executive Support

    2 weeks ago

    Auckland, Auckland, New Zealand Māori Television Full time

    Posted: 03/04/2024Closing Date: 17/04/2024Job Type: Permanent - Full TimeLocation: Tāmaki Makaurau | AucklandJob Category: Taituarā Tāhuhu | Administration & CE OfficeAt Whakaata Māori, we are fuelled by a deep passion for our unique stories and heritage. We believe that our cultural roots are a powerful force that can transcend time, connecting us to...

  • BD Executive

    2 weeks ago

    Auckland, Auckland, New Zealand MCS Group Full time

    MCS Group is delighted to be working alongside a leading global law firm, operating in over 30 countries to recruit a Business Development Executive to join their growing team.In this role, you will focus on the implementation of the BD strategy for the global energy transition, focusing on hydrogen and battery value chain related projects.Core...

  • Vehicle Sales Executive

    2 weeks ago

    Auckland, Auckland, New Zealand Automotive Employment (NZ) Ltd Full time

    We are desiring to recruit a motivated Vehicle Sales Executive to join our talented team at Automotive Employment (NZ) Ltd in Hawkes Bay.Growing your career as a Full time Vehicle Sales Executive is a fantastic opportunity to develop necessary skills.If you are strong in persuasion, negotiation and have the right personality for the job, then apply for the...

  • Account Executive

    2 weeks ago

    Auckland, Auckland, New Zealand Mindshare Full time

    Entry Level: Recent Graduates and StudentsAuckland,New Zealand Original Thinkers change the world. Mindshare changed the industry when it became the first global media agency, launched in 1997. We took a chance and launched in Asia as opposed to the UK or US; and we were the first start-up WPP ever invested in. Original Thinking is in our DNA. We are on a...

  • Customer Support Executive

    2 weeks ago

    Auckland, Auckland, New Zealand Output Job Solutions Full time

    Customer Support Executive (WFH) New ZealandFor an award winning global accommodation wholesaler serving travel agents and tour operators with offices in Australia UK & USA. Department Operations Reports to Market ManagerWork hours : MonFri AUS/NZ office hours. Job functions: Customer Service executives are the frontline of our global business that delivers...

  • Account Executive

    1 month ago

    Auckland, Auckland, New Zealand Warehouse Group Full time

    Company DescriptionAn exciting opportunity to gain experience in the digital media industry! Ideal for those with 1-2 years of experience who are looking for the next step in their career.The Warehouse Group oversees well-known retail brands in Aotearoa, such as The Warehouse, Warehouse Stationery, and Noel Leeming. These brands are popular due to the...

  • Account Executive

    4 weeks ago

    Auckland, Auckland, New Zealand Warehouse Group Full time

    Company DescriptionAn exciting opportunity to gain experience in the digital media industry! Ideal for those with 1-2 years of experience who are looking for the next step in their career.The Warehouse Group oversees well-known retail brands in Aotearoa, such as The Warehouse, Warehouse Stationery, and Noel Leeming. These brands are popular due to the...