Office Services Supervisor

2 weeks ago

Wellington, Wellington, New Zealand Bell Gully Full time

MARKETING / COMMUNICATIONS / EVENT MANAGEMENT:


  • WELLINGTON
13 April 202- Do you have a passion for delivering high quality events?

  • Do you value high quality client service?
  • Join New Zealand's leading law firm
Bell Gully is independently recognised as one of New Zealand's leading commercial law firms.

With a team of over 200 lawyers combining market-leading corporate, commercial, financial services, tax, projects & real estate and dispute resolution capability with a wide array of specialist skills, we consistently deliver practical solutions to everyday and unique problems.

We're looking for an Office Services Supervisor / Events Advisor to join our team in Wellington to work alongside the National Office Services Manager.


This role is ideal for someone who enjoys the challenge of proving first line supervision to a small internal team to deliver high quality service to our internal and external clients through managing a high quality front of house service alongside designing and managing internal and external events.

You will work closely with our Wellington and Auckland based Business Development team, Front of House, senior management, partners and our legal staff in:

  • Working with our Wellington partners and other internal clients to design, plan and deliver Bell Gully's internal and external functions for the Wellington office,
- managing the delivery of events to the agreed budget,
- managing an efficient and welcoming front of house and client service floor,
- supervising a high functioning team,
- ensuring the client areas are presented to the highest standard at all times,
- maintaining a portfolio of event venues for use by the Partnership,
- advising individuals and groups on events held on and offsite

  • Providing oversight of the firms catering and beverage services, and
- managing relationships with the Wellington catering provider


At Bell Gully, you will also have a number of learning and development opportunities throughout the year, health and fitness benefits, a competitive salary, and work in a firm with an awesome culture.

To be successful in this role, ideally you will have:

- previous experience in delivering high quality events and client functions,
- previous experience in supervising a team,
- previous experience working in a front of house role,
- proficient in Microsoft Office suite,
- ability to work under pressure with a demanding client-group,
- an eye for detail and a high standard of accuracy,
- excellent communication/interpersonal skills (both written and verbal),
- a "can-do" and happy to help attitude with the ability to be flexible and operate as part of a team,
- a proactive approach to your work - the ability to work on tasks unprompted and anticipate needs,
- ability to work in a busy environment, multitask and deal with constant interruptions,
- excellent client relationship, task and time management skills,
- previous experience working in a professional services environment will be an advantage; and
- previous experience in the hospitality industry / corporate receptionist role preferred.

Culture and benefits
Part of being the best is providing a supportive team environment where people feel they can give their best.

We are proud of our down to earth, inclusive style where everybody is an important and valued part of the team.

In addition to a strong team culture, and a brand new Wellington office space, right on the waterfront, we offer a range of benefits and initiatives to help our people maintain a healthy and enjoyable lifestyle.


This includes:
- professional development opportunities;
- community support programmes;
- a comprehensive health and wellbeing programme;
- an annual subsidy for health insurance and a range of wellbeing activities; and
- sports teams, an annual ball, regular team and social events.


At Bell Gully we aim for excellence, and we do everything we can to help our people achieve it through every stage of their career.

Our teams are close knit and supportive, so if you are keen to join a friendly team working with experienced professionals.


At Bell Gully we seek out and develop talent regardless of culture, ethnicity, gender, sexuality, religion, political views or physical ability.

We encourage and value diversity and see this as a source of competitive advantage.

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