Administrator | Community Dental Fleet

2 weeks ago

Christchurch, Canterbury, New Zealand New Zealand Government Full time
  • Permanent fulltime working 40 hours per week
  • Based atBurwood HospitalWe areseeking a highly skilled and motivated Administrator to oversee the planned andurgent maintenance of our Community Dental Fleet, ensuring compliance withlegislative and Health and Safety requirements.

Thisposition also involves coordinating maintenance for Health NZ Te Whatu OraWaitaha Canterbury Community Dental clinics and other administrative tasks tosupport our service delivery.

Aspart of the Administration and Clerical Pay Equity Claim settlement this rolehas been mapped to National Band 4 / Profile 4AForfurther information about the administration and clerical pay equity settlementplease follow the link below : Administrationand Clerical Pay Equity - Te Whatu Ora - Health New ZealandKeyResponsibilities :

  • Supervise the planned and urgent maintenance of the Community Dental Fleet, including 18 Dental Vans, 4 T-Units, with an approximate value of $15 million.
  • Coordinate maintenance for 13 Community Dental clinics, ensuring compliance with legislative and Health and Safety requirements.
  • Oversee payment of power accounts to approximately 220 schools and manage Oracle ordering.
  • Coordinate the movement of T-units across Canterbury and South Canterbury.
  • Book travel and accommodation for staff and provide administrative support to the Community Dental Service Leadership Team.
  • Work with providers and suppliers to support fleet maintenance, including obtaining quotations and sourcing new suppliers and providers.
  • Liaise with CDS Clinical Team Leaders to ensure minimal disruption to service delivery during vehicle maintenance.
  • Coordinate with school principals and secretaries to ensure prompt payment of invoices and coordinate van and T-unit movements.
  • Develop annual planned maintenance schedules to ensure vehicles are safe and meet compliance standards while minimizing disruption to services.
  • Create purchase orders, goods receipting (Oracle), coordinate delivery to dental clinics, and ensure timely payment of all accounts.
  • Provide administrative support, including arranging meetings, agendas, minutes, maintaining telephone lists, and booking travel as required.

Ngā pūkenga mengā wheako Skills and experienceEssential

  • Highly-developed interpersonal skills, with the ability to establish collaborative working relationships.
  • Experience with Microsoft Office suite and ability to learn new software programs and systems.
  • Strong communication skills, both written and verbal.
  • Excellent organizational skills, with the ability to multitask, prioritize tasks, and make informed decisions.
  • Client-focused approach for both internal and external stakeholders.
  • Self-directed learner who actively seeks new ways of working.
  • Experience working within a Te Ao Māori environment and understanding of Tikanga Māori, or experience working within a bicultural context with diverse communities and / or organizations.
  • Valid Driver's License, with confidence in driving large vehicles.DesiredQualifications :
  • Experience in project planning and coordinating services across multiple locations.If you meetthe above criteria and are passionate about ensuring the smooth operation ofour Community Dental Fleet, we encourage you to apply.

Please submit yourresume and cover letter outlining your relevant experience and qualifications.Mō mātou About Us - Ko ngātāngata, te mātua mahi - Putting people at the heart of all we do - We arecommitted to honouring Te Tiriti o Waitangi and its principles by ensuring ourpartnership with Māori are at the forefront of all our conversations.

Webelieve in improving, promoting, and protecting the health and well-being ofthe Canterbury and the West Coast community.

The cultureat Health NZ Waitaha Canterbury, is driven by our ā Mātou Uara (Our Values) :

  • Care and respect for others - Manaaki me te whakaute i te tangata.
  • Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te pono.
  • Responsibility for outcomes - Te Takohanga i ngā huaNgā hua Benefits of working at Health NZ Te Whatu Ora When youwork at the Health NZ, you are part of a wider whānau that will support youalong your journey.

We offer great coaching, mentoring and learning outcomesfor all staff. We are always improving our facilities across all campuses andhave amazing discounts from select retailers, restaurants and businesses.

AtHealth NZ, you are part of something greater than yourself and encouraged to beyour unique selfTonoināianei Apply NowOnlyapplications submitted via our career site will be accepted, therefore pleaseapply directly on our career site here.

Please noteapplications will be reviewed as they are received, and this job vacancy couldclose prior to the closing date.

Pleaseapply only if you have the legal right to work and live in New Zealand if youdo not hold the legal right to live and work in New Zealand your applicationwill be declined.

ContactKerri McCarthy on foradditional information.We have arange of clinical and non-clinical roles at Health NZ Waitaha Canterbury, therecould be a place for youPleasevisit our careers website for other roles and find your ideal fit within theHealth NZ Waitaha Canterbury Nau mai, haeremai, tauti mai


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