Administrator | Community Dental Fleet

2 weeks ago

Christchurch, Canterbury, New Zealand Canterbury District Health Board Full time
  • Permanent fulltime working 40 hours per week
  • Based atBurwood Hospital

We areseeking a highly skilled and motivated Administrator to oversee the planned andurgent maintenance of our Community Dental Fleet, ensuring compliance withlegislative and Health and Safety requirements.

Thisposition also involves coordinating maintenance for Health NZ Te Whatu OraWaitaha Canterbury Community Dental clinics and other administrative tasks tosupport our service delivery.

Aspart of the Administration and Clerical Pay Equity Claim settlement this rolehas been mapped to National Band 4/Profile 4A

Forfurther information about the administration and clerical pay equity settlementplease follow the link below:

  • Supervise the plannedand urgent maintenance of the Community Dental Fleet, including 18 DentalVans, 4 T-Units, with an approximate value of $15 million.
  • Coordinate maintenancefor 13 Community Dental clinics, ensuring compliance with legislative andHealth and Safety requirements.
  • Oversee payment ofpower accounts to approximately 220 schools and manage Oracle ordering.
  • Coordinate the movementof T-units across Canterbury and South Canterbury.
  • Book travel andaccommodation for staff and provide administrative support to theCommunity Dental Service Leadership Team.
  • Work with providers andsuppliers to support fleet maintenance, including obtaining quotations andsourcing new suppliers and providers.
  • Liaise with CDSClinical Team Leaders to ensure minimal disruption to service deliveryduring vehicle maintenance.
  • Coordinate with schoolprincipals and secretaries to ensure prompt payment of invoices andcoordinate van and T-unit movements.
  • Develop annual plannedmaintenance schedules to ensure vehicles are safe and meet compliancestandards while minimizing disruption to services.
  • Create purchase orders,goods receipting (Oracle), coordinate delivery to dental clinics, andensure timely payment of all accounts.
  • Provide administrativesupport, including arranging meetings, agendas, minutes, maintainingtelephone lists, and booking travel as required.
  • Highly-developedinterpersonal skills, with the ability to establish collaborative workingrelationships.
  • Experience withMicrosoft Office suite and ability to learn new software programs andsystems.
  • Strong communicationskills, both written and verbal.
  • Excellentorganizational skills, with the ability to multitask, prioritize tasks,and make informed decisions.
  • Client-focused approachfor both internal and external stakeholders.
  • Self-directed learnerwho actively seeks new ways of working.
  • Experience workingwithin a Te Ao Māori environment and understanding of Tikanga Māori, orexperience working within a bicultural context with diverse communitiesand/or organizations.
  • Valid Driver's License,with confidence in driving large vehicles.

DesiredQualifications:

  • Experience in projectplanning and coordinating services across multiple locations.

If you meetthe above criteria and are passionate about ensuring the smooth operation ofour Community Dental Fleet, we encourage you to apply. Please submit yourresume and cover letter outlining your relevant experience and qualifications.

"Ko ngātāngata, te mātua mahi - Putting people at the heart of all we do"

We arecommitted to honouring Te Tiriti o Waitangi and its principles by ensuring ourpartnership with Māori are at the forefront of all our conversations. Webelieve in improving, promoting, and protecting the health and well-being ofthe Canterbury and the West Coast community.

The cultureat Health NZ Waitaha Canterbury, is driven by our ā Mātou Uara (Our Values):

  • Care and respect forothers - Manaaki me te whakaute i te tangata.

Ngā hua |Benefits of working at Health NZ Te Whatu Ora

When youwork at the Health NZ, you are part of a wider whānau that will support youalong your journey. We offer great coaching, mentoring and learning outcomesfor all staff. We are always improving our facilities across all campuses andhave amazing discounts from select retailers, restaurants and businesses. AtHealth NZ, you are part of something greater than yourself and encouraged to beyour unique self

Onlyapplications submitted via our career site will be accepted, therefore pleaseapply directly on our career site here .

Please noteapplications will be reviewed as they are received, and this job vacancy couldclose prior to the closing date.

Pleaseapply only if you have the legal right to work and live in New Zealand if youdo not hold the legal right to live and work in New Zealand your applicationwill be declined.

We have arange of clinical and non-clinical roles at Health NZ Waitaha Canterbury, therecould be a place for you

Pleasevisit our careers website for other roles and find your ideal fit within theHealth NZ Waitaha Canterbury

#J-18808-Ljbffr

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