Personal Assistant

2 weeks ago


Auckland, Auckland, New Zealand Heritage Law Limited Full time
Join Our Dynamic Legal Team in Auckland

We are seeking a dedicated Personal Assistant to the Director for a full-time position, requiring a minimum commitment of 30 hours per week.


Key Responsibilities:

As a Personal Assistant, you will:
Report to and assist the Director.
Take dictation for letters and other legal documents.
Liaise with staff, clients, and external counsel.
Maintain confidential files and documents.
Manage the Director's appointment diary and make travel arrangements.
Book and attend meetings with the Director, acting as secretary.
Process incoming and outgoing mail and email, file correspondence, and maintain records.
Screen phone calls and handle inquiries.
Conduct research and prepare reports, briefing notes, memoranda, correspondence, and other routine documents.
Perform any other tasks assigned by the Director.

Qualifications and Skills:

The ideal candidate will have:
A business diploma or three years of relevant work experience.
Experience in a local law firm (preferred).
Some NZ legal knowledge and legal writing skills (an advantage).
Keen attention to detail.
The ability to work independently and as part of a team.
Proficiency in computer skills, including email, internet usage, and Microsoft Office applications (Word, Excel, Power Point).
Demonstrated reliability and a strong sense of responsibility.
Willingness to work flexible hours.
The capability to handle urgent tasks promptly.
Excellent communication and interpersonal skills.
Honesty, trustworthiness, and a well-groomed appearance.
Adherence to our health and safety policy.
A commitment to maintaining a drug and alcohol-free status.

Application Requirements:
Please provide answers to the following questions with your application:
Are you currently residing in New Zealand?Are you a New Zealand citizen or a holder of a Resident visa?
We look forward to receiving your application and considering you for this exciting opportunity

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