Group Governance Facilitator

2 days ago

Hastings, Iowa, New Zealand Tamatea Pōkai Whenua Full time

Group Governance Facilitator – Tamatea Pōkai Whenua

Champion Governance Excellence with Purpose

Location: Hawke's Bay

Full-time | Permanent

Industry: Māori Governance | Community Leadership

Coordinate, Facilitate, and Strengthen Our Kaupapa

"Ehara taku toa i te toa takitahi, engari he toa takitini"

Success is not mine alone but derived from the strength of many

Tamatea Pōkai Whenua (formally known as Heretaunga Tamatea Settlement Trust) is the Post Settlement Government Entity representing 23 marae and 43 hapū within the Heretaunga Tamatea rohe (region).  The Trust was established to receive and administer the redress of the historical Treaty grievances of Heretaunga Tamatea against the Crown. The Trust's strategic vision of Mokopuna Mana Motuhake is driven by the three strategic objectives of Mana Rangatira, Mātauranga and Mana Tiriti.

At Tamatea Pōkai Whenua no two days are ever the same. We are a dynamic, forward-thinking organisation that thrives on innovation, adaptability, and purpose. If you enjoy working in an environment where ideas are valued and impact is real, this is an opportunity to be part of something truly meaningful.

Are you up for the challenge? Tamatea Pōkai Whenua is looking for a proactive,   culturally grounded Group Governance Facilitator to join our team.  We are dedicated to advancing the aspirations of our people, upholding cultural integrity, and delivering high quality outcomes across our mahi. If you are hardworking, confident in building strong relationships with Governance Boards, and committed to embedding kaupapa Māori values in your work, this could be the opportunity for you.

What You'll Be Doing

As our Group Governance Facilitator, you will:

  • Coordinate and facilitate professional support and administrative services for TPW Board and Sub-Committees.
  • Set annual workplans, meeting dates, agendas, take minutes and maintain Action Register for all committee meetings.

  • Attendance at bi-monthly Board meetings held in the evening is required. This expectation also applies to other sub-committee meetings that are scheduled during, or extend into evening hours.

  • Prepare and distribute a concise summary of key discussion points for Trustees after each Board meeting.

  • Manage Declarations of Interest Register and Action Register, ensuring accuracy and timely follow-up.
  • Administer Diligent Software for meeting packs and ensure all materials are stored on TPW SharePoint.
  • Responsible for arranging kai (food) for Board and sub-committee meetings.
  • Lead communications and relationships with Trustees, Independent Members, and external stakeholders.
  • Organise travel arrangements for Trustees and Independent Members.
  • Maintain committee papers, files, and ensure accessibility for staff and committee members.
  • Ensure quality control for papers, minutes, and actions register.
  • Respond to queries from Trustees and Independent Members, and facilitate effective communication.
  • Contribute to a collaborative, high-performing team environment.

What You'll Bring

  • Relevant Business Administration (Level 5 or higher) or equivalent qualification (desirable).
  • Experience in office administration and governance support.
  • Excellent communication skills (written and verbal), including the ability to communicate in sensitive situations.
  • Highly developed organisational, time management, and planning skills.
  • Strong project management, logistical, and coordination abilities.
  • Attention to detail, accuracy, and professional presentation.
  • Proficiency in Microsoft Office Suite and Xero.
  • Cultural affinity to Ngāti Kahungunu ethos and commitment to Te Tiriti o Waitangi.
  • Understanding of economic, social, and cultural issues facing Māori, especially Heretaunga Tamatea Māori.
  • Ability to work well under pressure and adapt to changing priorities.
  • Commitment to working in a culturally sensitive and appropriate manner.

Why Tamatea Pōkai Whenua?

The vision of Mokopuna Mana Motuhake is led through three strategic objectives, Mana Rangatira, Matauranga and Mana Tiriti.  Join a dedicated, collaborative team committed to the aspirations and strategic vision of Tamatea Pōkai Whenua. Be part of an organisation that values integrity, innovation, and cultural wellbeing, with opportunities to contribute to transformative initiatives for the 23 marae and 43 hapū we serve.


How to Apply

Click the Apply Now button and submit your CV along with a brief cover letter telling us why you're excited about this opportunity. For further information, please contact the Trust office.

Applicants must have the legal right to work in New Zealand to be considered for employment.

Please note: We will be screening applications as they are received, and if we find the right candidate, we may choose to appoint immediately and withdraw the advertisement.

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