Student Administrator

3 days ago

Invercargill Central, New Zealand James Hargest College Full time

Are you a highly organised administrator with a flair for design and a passion for working in a supportive school environment?

James Hargest College is seeking a dynamic and versatile individual to join our team as a Student Administrator / Graphic Designer. This is a unique dual role that combines essential administrative support for our students and senior staff with the production of high-quality school publications and marketing materials.

About the Role

This position requires a blend of excellent administrative, secretarial, and graphic design skills. You will be a key support person for students and staff while ensuring the college's public-facing materials are professional, accurate, and visually appealing.

Hours of work are 8.15am – 3.30pm Monday to Friday hours per week) – Term time only (40 weeks per year) plus extra hours by arrangement.

Salary based on the Support Staff in School Collective Agreement – Administration Grade 4 Step 9 - 13

Key Responsibilities

Graphic Design & Publication Production

  • Design & Production: Create and produce a variety of materials including newsletters, prize giving certificates, International Department marketing materials, the Prospectus/Handbook, Open Day publications, Option Booklets, and Department Brochures.
  • Advertising: Contact advertisers for the school newsletter and liaise with the Executive Officer.
  • Ceremony Support: Collate information and certificates for Academic Blues and Scholarship Ceremonies.
  • Orientation Packs: Create and assemble student/new teacher orientation packs.
  • Digital Management: Upload all publications to the Staff Google Drive and maintain the JHC website.
  • School Magazine: Liaise with the Deputy Principal for the production of the school magazine, collating articles and photos (project to be discussed further during interviews)

Student Administrator Support

  • Secretarial Support: Provide essential secretarial work for the Associate and Deputy Principals when required.
  • Stationery Management: Manage, order, and distribute stationery stock for staff and students.
  • Student Services: Supply students with loaned uniform items, follow up on non-returns.
  • Enquiries: Assist with student enquiries.
  • Daily Notices: Create and circulate the Daily Notices.
  • General Administration: Assist with administration/secretarial tasks and end-of-day processes as required.

First Aid & General Responsibilities

  • Sick Bay: Provide sick bay and first aid assistance when required.
  • Standards: Carry out all key tasks with a high level of presentation and accuracy.
  • Confidentiality: Maintain confidentiality at all times.
  • Teamwork: Work collaboratively as part of the staff team.

How to Apply

If you are ready for a challenging yet rewarding role at James Hargest College, please submit your CV (including references) and a cover letter detailing your experience in both administration and graphic design.

Applications Close: Friday 16th January 2026

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