Reception and Administration Assistant

6 days ago

Havelock North, New Zealand Woodford House Full time

Reception and Administration Assistant

Permanent, Full time, Term Time only

About Woodford House

Woodford House, a leading Anglican Special Character, state-integrated, boarding and day school for Year girls, in Hawke's Bay is seeking to appoint a permanent, Reception and Administration Assistant to join our passionate and enthusiastic administration team. We nurture each girl who walks through our doors so that her light shines brighter.

About the Role

The Reception and Administration Assistant plays a vital role in being the first point of contact, supporting seamless communication between students, school and home, and providing a professional front office service, directing all enquiries efficiently and effectively. This role also provides key administrative support for a variety of processes and functions within Woodford House.

Key responsibilities include:

  • Reception duties, involving frequent interaction with students and visitors

  • Absences, leave requests and data input to KAMAR (Student Management System)

  • General administrative tasks, including ordering and deliveries and minute taking

  • Coordinating transport and bus scheduling

  • Health and Safety administration, including emergency management record keeping

The position is for 37.5 hours per week during the school term, plus two weeks in the summer school break, reporting to the Director of People and Administration, this is an important role in the high performing, friendly and helpful administration team.

About You

You will be an experienced administrator, with a passion for friendly, efficient customer service who is confident liaising with a diverse group of people and enjoys being part of an organised, professional, and people-focused team.

You will bring:

  • Strong administrative and organisational skills

  • Experience handling confidential matters with professionalism and discretion

  • Excellent communication, time management, and attention to detail

  • Strong technical proficiency – Microsoft Office Suite, SharePoint, video conferencing systems, and KAMAR experience would be advantageous

  • Ability to adapt and contribute proactively in a dynamic environment

  • Previous experience as a Receptionist in a busy organisation would be advantageous

  • A commitment to Te Tiriti o Waitangi, and the Special Character of Woodford House

  • Previous experience in a school or education background is preferred but not essential

You must be eligible to work in New Zealand and satisfactorily pass all pre-employment checks such as Police Vetting and reference checking.

How to apply

An application form and position description can be found on our website: 

To apply, please send your completed application form and CV to Vickie Hope, Director of People and Administration at by Wednesday 7th January 2026.

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