Project Administrator

INHIS Time Fire Protection is well-known Auckland based company in the fire protection industry. We are looking for a fulltime Project Administrator to join our team due to increased workloads across commercial and residential building projects.

Responsibilities

• Assist in planning, scheduling, and coordinating project activities.
• Prepare, review, and maintain project documentation, including contracts, permits, and progress reports.
• Liaise with clients, contractors, suppliers, and internal teams to ensure clear communication.
• Track project progress, costs, and timelines to ensure compliance with schedules and budgets.
• Manage purchase orders, invoices, and financial documentation related to projects.
• Organize project meetings and prepare minutes of meetings.
• Maintain safety and compliance records as required by company and regulatory standards.
• Support senior management with reports, data collection, and administrative tasks
• Provide general administrative support to the project team as required

Key Skills

• At least 3 years of relevant work experience, or a diploma in business, or a bachelor's degree in any field
• Proficiency in Microsoft Office and project management software (e.g., MS Project, Procore).
• Excellent organizational and communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities under pressure.
• Team-oriented with a proactive attitude.

What we are offering:

• Great team and culture.
• Full time: Max 48 hours - Minimum 30 hours per week
• Hourly rate $30 - $35 depending on experiences
• Training and professional development opportunities

If this sounds like an opportunity for you, please attach your CV.