Office Coordinator

3 days ago

Wellington Central, Wellington, New Zealand Tribe (New Zealand) Limited Full time

About the Company:

As a 100% privately Kiwi owned company we make decisions quickly to capitalise on opportunities, no waiting for the next board meeting Tribe also leads the NZ market in technology adoption (we have a dedicated team focused on this), as well as a powerful internal database. We have a transparent growth strategy, and we are proud of our tribe and our ability to deliver the highest standard of work to our clients and candidates. We allow you to take ownership and give you the opportunity to make serious impact.

About the Role:

This is a key support role at the center of the business, helping to keep day-to-day operations on track in a busy and fast-moving environment. You'll be the first point of contact while also taking on a range of important administrative responsibilities.

This role would suit someone with previous admin experience who brings a can-do attitude and is looking to grow in a supportive, team-focused workplace. Key tasks include:

  • Welcoming visitors, managing sign-ins, and coordinating meeting rooms, car parks, mail, couriers, catering, and general office supplies
  • Keeping the office looking its best, handling incoming calls, and providing admin support to the Head of Operations
  • Coordinating travel bookings and booking client interviews,
  • Managing building maintenance, and supplier relationships, with a focus on identifying efficiencies and cost savings
  • Assisting with reporting
  • Provide recruitment administrative support, ensure the database is updated and all compliance processes and documentation are completed and filed accordingly

About You:

  • Familiarity with office management procedures, and systems savvy with all MS Office functions
  • Recruitment experience a bonus
  • Experience with Bullhorn or similar systems is a plus
  • Great verbal and written communication
  • Ability to manage multiple tasks and be organised
  • Problem solver, with strong initiative
  • Great attention to detail
  • Resilient and flexible

If you're highly organised, proactive, and looking for a role that offers variety and responsibility, we'd love to hear from you

Apply Now

We encourage you to apply now as our recruitment process is underway, however, please note that we are closed from the 23rd of Dec to the 5th of January. Applications will not be progressed to further stages until after the 5th of January

To find out more, please get in touch with Karina Morelli on from 5th January 2026 for a confidential chat.

To apply for this vacancy you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.

At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.  

At Tribe we have our guiding light to show us the way.  We bring our whole selves to work.   We encourage inclusion in every single interaction.  We genuinely care about people and are curious about their stories.  We celebrate all points of view.  We will help you find your tribe, the same way we have.  We're all on a journey together so come along…

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