Used Vehicle Administrator

23 hours ago

Albany, Auckland, New Zealand Toyota Store Network Full time

As a family-owned, award-winning dealership with over 30 years of automotive excellence, Albany Toyota is proud to represent New Zealand's largest Automotive brand. With a team of over 100 employees across multiple locations, we offer a supportive, collaborative workplace where professionalism, integrity, and long-term career development are at the heart of what we do. We are deeply committed to our community, sustainability, and the future of mobility.

About the role:

We are currently searching for a highly organised and detail-oriented Administrator to join our fun, fast-paced and award-winning Used Vehicle Sales Team in a permanent, full-time position (Monday to Friday). This role is integral to the smooth operation of our Used Vehicle department across our Albany and Warkworth dealerships, supporting sales and management by ensuring all Used Vehicle stock, deals, and invoicing are processed accurately and efficiently. This position would suit someone who enjoys working with systems, numbers, and processes, thrives on keeping things running smoothly, and is confident juggling multiple priorities.

Key Responsibilities:

  • Stocking in all Used Vehicles from a variety of sources.
  • Completing administrative tasks to ensure vehicles are ready for sale.
  • Processing general invoices and raising purchase orders.
  • Profiling and closing Used Vehicle and wholesale deals, ensuring all costs, trade-ins and warranties are correctly processed.
  • Completing daily administrative tasks, reporting and filing.
  • Assisting with general queries, stock transfers and corrections as required.
  • Completing month-end reporting, reconciliations and TNZ reporting.

About you:

  • Proven experience in administrative (preferably in the automotive industry).
  • Strong attention to detail and excellent organisational skills.
  • The ability to prioritise daily tasks while meeting deadlines.
  • Strong communication skills and a proactive, team-focused attitude.
  • Someone who enjoys being part of a motivated and supportive team.

What We Offer:

  • A full-time, permanent role in a well-established, supportive dealership.
  • Ongoing training and support.
  • Staff discounts and long service recognition.
  • A friendly, inclusive team committed to your growth and success.
  • A fantastic opportunity to build your career working for a well-respected and leading brand.

This is a great opportunity to join a well-established dealership where your contribution really matters. If you are detail-driven, thrive in an administrative role, and enjoy working in the automotive industry, apply now with your CV and cover letter telling us why you'd be a great fit.

Due to the holiday period, we will be reviewing applicants from the 7th of January onwards.

Please note only applicants with valid and current work visa's, New Zealand Citizenship or New Zealand Permanent Residency should apply.

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