Purchaser cum Admin

Location: Auckland

Key Responsibilities

Purchasing

• Source and purchase construction materials, equipment, supplies, and services according to project requirements.
• Request quotations, compare pricing, and negotiate for the best terms.
• Create and manage Purchase Orders (POs) and track delivery schedules.
• Maintain and update supplier databases, price lists, and purchasing records.
• Monitor inventory levels and ensure stock availability.
• Coordinate with Site Supervisors to ensure timely material supply for ongoing projects.
• Coordinate with the Quote Team for cost control.
• Support cost-control initiatives by reviewing and improving purchasing processes.
• Build and maintain strong relationships with suppliers.
• Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO).
• Coordinate with the Finance team to ensure accurate and timely supplier payments.
• Handle supplier statements and resolve invoice discrepancies.

Accounts Receivable (AR) Support

• Issue deposit and progress claim invoices to clients.
• Update invoice records and track payment receiving status.

Administration

• Provide daily administrative support to the office and management team.
• Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits.
• Prepare monthly and annual reports, summaries, and documentation for management review.
• Maintain and organize office files, documents, and records.
• Manage office supplies and ensure the workspace is well-maintained.
• Support the management team with general administrative tasks or ad-hoc duties.

Job Requirements

• Diploma or equivalent qualification preferred.
• Minimum 1 year of relevant purchasing experience; construction or renovation experience is an advantage.
• Strong communication and negotiation skills.
• Detail-oriented with strong organisation and time-management skills.
• Ability to multitask and prioritise tasks independently.
• Proficient in Excel, Word, email, and basic office software.
• Understanding of purchasing, invoicing, and basic accounting.
• Experience working with suppliers, logistics, or inventory is an advantage.