Project Coordinator

• Opportunity to provide critical support within a transformative programme
• Join a supportive workplace with excellent team culture and rewarding vision
• Full time, 12-month fixed term role based in Conservation House, Wellington

Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Turoa

The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive.

Ko ta Te Papa Atawhai he tiaki, he whakarauora ano hoki i te taiao puta noa i Aotearoa. He oranga taiao, he oranga tangata.

Mo te turanga | About the role

We have a fantastic opportunity to support the administration of the Mobilising for Nature programme. You will be providing dedicated project coordination to enable successful delivery of complex projects for our Mobilising for Nature programme. The programme has many moving parts and operates at a fast pace. You will be assisting the programme manager and supporting and interacting with a range of stakeholders.

Each day will be different - there will be a fair amount of task switching and continuous learning and growth opportunities. You will be coordinating, monitoring and reporting on the programme measurements ensuring that reporting requirements are met. You will communicate with key stakeholders, coordinate project and governance meetings, and ensure systems and processes are in place to ensure effective delivery. You will keep project timelines and reports up to date and will proactively raise potential risks or concerns appropriately.

This role is vital for the day-to-day administration of the programme and will be focussed on:

• Setting up and administering contracts
• Pulling finance reports, tracking expenses, and paying invoices
• Collecting and entering data in spreadsheets and preparing data visualisations for different audiences.
• Organising meetings, take minutes, and maintain decision register
• Keeping key programme administration materials up to date
• Assisting with report collation and creation
• Supporting the successful delivery of the programme within time, cost, and quality parameters
• Using procurement systems (SAP) data visualisation application (Power BI) and office software (MS suite).

This is a full-time, 12-month role based in Conservation House, Wellington.

Click here for the Role Description

Nga pukenga me nga wheako | Skills and experience

This opportunity would suit someone with a proactive, can-do attitude and enjoys learning. Your work ethic and initiative enable you to be adaptable to support the team.

If you have some of following, we are keen to hear from you:

• Proven project coordination experience
• High level of organisation and planning ability
• Strong attention to detail
• Problem solving, proactive, and flexible mindset
• Tech savvy; proficient in MS programs, and a quick learner of systems
• Effective communication skills and relationship building skills

Desirable:

• Experience in finance or working with numbers such as for budgeting, expenses, Accounts Payable, invoices is highly advantageous
• Interest in marketing, public relations, and/or engagement
• Experience with SAP
• Comfort with ambiguity

He aha nga painga mou? | What's in it for you?

DOC places importance on developing a culture where everyone can participate, thrive, and grow. We're working towards being an organisation that is diverse, equitable and inclusive by default. You can learn more about what we offer here.

We support flexible work arrangements for our kaimahi who are working in a wide variety of roles and locations across Aotearoa. Flexible options will be considered based on your role and in discussion with your leader.

Tonoa inaianei | Apply now

Apply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai. Please note, due to the high volume of applications, we are unable to accept direct or emailed applications and provide feedback to those not shortlisted.

If you require any accommodations or adjustments during the recruitment process, please let us know.

The salary range for this position is $68,878 to $87,265 with the starting salary of the successful applicant being based on their relevant skills and experience.

Eligibility to work in New Zealand is mandatory - this includes holding a valid work visa that covers the whole period of employment.

Ra whakakapi | Applications close at 11:59 pm on Monday, 5 January 2026

Me he patai ano, whakapa mai | For further enquiries, please contact Julia Baldwin, Programme Manager Mobilising for Nature, at (Please note, the DOC offices will be closed from 25 December 2025 and reopening on 5 January 2026)