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Fashion Co-ordinator

3 weeks ago

Auckland City, New Zealand Ragtrade Full time

Our client is a successful high fashion apparel women’s wear importer who distribute throughout leading stores nationwide.

We are looking for a positive, self-motivated happy person with a bubbly personality, great communication skills and a good attitude to join their team in Central Auckland.

Flexible working hours Mon - Fri or as required (negotiable).

**Job responsibilities are the following but not limited to**:
**Sales Support Administration**:

- Reception duties during appointments in the showroom.
- Keep track of the selling schedules for collections.
- Assist employer with the preparation of samples every selling period.
- Liaise with sales agents within New Zealand and Australia.
- Responsible for stock take and inventory of stock on hand
- Prepare deliveries to retailers according to the delivery dates per brand per season

**Brand/Customer Administration**:

- Create Order Forms/Line Sheets and Look Books.
- Prepare the costing sheets/prices with the employer for every brand before selling season.
- Print and create labels for samples and stock.
- Enter customer sales orders into the system.
- Issue order confirmations, invoices, credit notes to customers and purchase orders to suppliers.
- Assist with preparing the budget and forecasting with employer as required
- Keep track of the creditors payments (checking if the invoices issued are correct).
- Responsible for filing and record keeping.
- Responsible for the sales report of indent orders and SOR.
- Assist as required with some of the company financial reports.
- Responsible for the file library of company documents.

**Import Coordinator**:

- Liaise with overseas suppliers - monitor purchase order and freight delivery of the indent/stock orders to New Zealand and Australia
- Organize purchase of samples from various overseas suppliers (Paris, Canada, Los Angeles, and Australia, Italy)
- Organize indent and stock deliveries to different freight forwarding companies**.**
- Responsible for freight quotations from various freight companies.
- Ensure on time deliveries for samples and indent/stock orders
- Monitor backorders and dispatch them when the stock arrives

**Requirements**:
**Skills required**:

- Intermediate to advanced Microsoft office - word, excel power point & adobe
- Accounting or financial experience
- Preferably experience in the clothing industry
- Great attention to detail/accuracy
- High level communication skills both written and verbal
- Show initiative, be motivated and proactive
- Time management and prioritization skills.
- Show aptitude for quick learning and maturity.
- Strong work ethic and a desire to succeed.
- Excellent problem-solving skills.
- Strong planning and organizational skills.
- Facebook, Instagram, and Social Media skills.