Personal Assistant

**General Information**:

- Date Published- 04-Oct-2024- Advertising Ends- 17-Oct-2024- Country- New Zealand- Location- Auckland, Hamilton & North Waikato- Role Type- Admin & Office Support- Work Type- Permanent- ID#- 10134**Position Description**:
**Our Co-operative**

**Fonterra’s strength is in the collective | Te Mātāpuna toa takitini**

Here at Fonterra, we are committed to growing our people. We value you and your career progression and are excited that you are taking this next step in your career journey with us. We are proud to offer a wide variety of roles across the Co-op, ensuring that no matter what business unit or stage of life you're in, there's a good chance we've got something to suit.
- **About us | Ko wai mātou**

Together, the COO team has come a long way - we’re in a good place and can be proud of what we’ve achieved. But nothing in our business stands still, and that means we can’t either.The global landscape is changing with increased competition, higher costs and changing technology. We now have the chance to reconsider how we achieve greater value from our shareholder’s milk. It’s time to build on all our hard mahi and set ourselves up for a more sustainable future.
- **About the opportunity | Te whiwhinga mahi**

In the newly created Operations Optimisation (OO) function, the role of Personal Assistant presents an exciting opportunity to support the Director of Operations Optimisation and one other COO Director. This role will be key to ensuring the smooth and efficient functioning of the Directors' respective functions.
- **Key accountabilities include**:

- Supporting the Director of Operations Optimisation and one other COO Director through effective assistance in the coordination of key priorities, time management, and monitoring of challenging agendas.
- Researching, compiling, and maintaining information and files for presentations and reports, ensuring accuracy and completeness.
- Handling travel arrangements and processing P Card expenses.
- Managing meeting logistics, including notifications, preparation of papers,
- Organising functions, events, and leadership events, and producing team/BU communications.
- Maintaining high standards for all outgoing communications, documents, and presentations.
- Liaising with the wider Fonterra PA team and working with the BU Technical Assistant to ensure broader networking and support.

**About you | Ko wai koe**

You will be a professional, friendly, and highly skilled Personal Assistant, known for creating a welcoming atmosphere.You will have proven experience supporting at a senior level and have an acute understanding of the confidential and discreet nature of the content you are managing. You think quickly on your feet while supporting various key tasks and are always one step ahead.In addition, you have:
- Exceptional time management skills and attention to detail. You thrive in managing tight deadlines and juggling multiple demands while remaining calm under pressure.
- Outstanding written and verbal communication skills.
- Exceptional relationship management capability, communicating with staff at all levels.
- The ability to make decisions based on sound judgement or escalate as appropriate.
- Confidence in dealing with ambiguity is a must. You are known for being composed and focused under pressure.

**Our story | To Tatou Korero**

Being part of Fonterra means being part of a unique history, realising the potential of dairy for generations to come, and solving for a better future together.
- ** Whanaungatanga**, our Co-operative spirit, guides a common strength and purpose
- ** Manaakitanga** is how we care for all our people at the heart of what we do
- ** Kaitiakitanga** ensures we care for the land, farming in a way that regenerates our farms and environment for future generations
- ** Whakaohooho** inspires us all with excellent career development opportunities, benefits, flexibility, and balance to suit everyone's lifestyles and choices
- Our Co-operative is a place where everyone can be themselves, feel empowered to do their best, and are empowered to create goodness for generations.

Sound good to you? Come join our whānau and let’s solve for better, together. You, me, us together.

Tᾱtou tᾱtou.
- #LI-MF1 #LI-JW