Administration Assistant

**Job Brief**:
The Administration Assistant is responsible for the management of plant administration, supporting the plant leadership team and completing other general administration duties.

New Zealand - WH - Otorohanga

**About Graymont**

We provide solutions specifically tailored to the needs of the environmental, agricultural, food, mining, steel, paper, glass and construction industries. We take a long-term approach to business that is evident in our strong commitment to sustainable growth. We aim to be the preferred supplier, employer, and partner of choice wherever we operate.

**Our Role**

We are recruiting an Administration Assistant for our Otorohanga Limestone Plant. Reporting to the Plant Manager, this role is responsible for general administration activities at the plant such as data entry, creating and maintaining database information, weighbridge assistance, confirmation and receipting of relevant documents and effectively communicating with relevant Graymont staff, visitors, suppliers and customers.

As the Site Administration Assistant you will:

- Ensure visitors and contractors are wearing appropriate PPE, check have completed relevant safety inductions, completed key risk statements and have valid competencies prior to being given security and site access.
- Works with accounts payable to action overdue orders/accounts and incorrectly/incompletely coded requisitions and orders.
- General reception and clerical duties including answering and diverting incoming calls.
- Send and receive post (couriers), order stationary and office supplies.
- Complete export in weighbridge and assist drivers when required.
- Assist with the document control of site administration including archiving of records under the direction of the Plant Manager.
- Attend and document Site Leadership Team Meetings as required.
- Perform other duties as required by the Plant Manager and support the Management Team on ad hoc tasks within competency.
- Maintain the Training Management System and coordinate training for employees
- Assist with site Health, Safety, Environment and Quality activities

To be successful in this role, you will:

- Successful experience in an office administration role
- Possess excellent verbal and written communication skills
- Work well autonomously and in a team environment
- Have at least intermediate Microsoft Excel and Word skills - the ability to maintain and create Macros will be highly regarded
- Have experience with ERP systems, in particular JD Edwards experience will be highly advantageous

**You must have the right to live and work in New Zealand to be considered for this role.**
**Our Workplace**
Graymont derives its competitive edge in large part from more than 1,600 employees who bring their diverse skills and energy to work every day at offices and plant sites across North America and Asia-Pacific. In return, we provide competitive wages and benefits, a safe and healthy work environment where you and your team can perform without injury, and opportunities to grow and develop the skills and experience to realise your full potential.