Administration Support Officer

**About the Job**:

- Full-time role, working 40 hours a week
- 12 month fixed-term position
- Located at Otago Corrections Facility

**Are you a highly organised individual with strong attention to detail, who can hit the ground running?**
**Then this could be just the opportunity you are looking for**

We are looking for a **fixed-term, full-time** Administration Support Officer to join our small but dedicated team here at Otago Corrections Facility.

**Mō te tūnga | About the role**

This is a varied role with a wide range of duties where you will be crossed trained into all areas. You will be required to provide accounts and administration support to internal and external customers. Strong reconciliation skills, a great eye for detail and a customer focused helpful attitude are key requirements for this role.

Other duties will include telephone support, checking of incoming and outgoing prisoner mail, electronic purchasing and receipting, creating accounts receivable invoices and any other tasks that are required to support the wider administrative team. You will enjoy working in a challenging and fast paced environment, be able to multitask, follow and adhere to strict policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.

The salary range for this role is $45,518 - $54,120 per annum. The work profile for this position is Monday to Friday, working a 40-hour week.

Please ensure you also refer to the Job Description for more details about this role, and note that individual Administration Support Officer roles may be required to undertake some or all of the duties noted according to operational requirements. This can be varied within the overall Administration Support structure.

**Ngā pūkenga me ngā wheako | Skills and experience**

Ideally you will have the following skills and experience:

- Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly
- Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving
- Exceptional organisation, prioritisation and time management skills
- Administrative and accounts experience would be an advantage
- Excellent written & oral communications skills with a great eye for detail
- Able to work in a team environment as well as autonomously
- The ability to develop, foster and maintain positive working relationships
- Can-do attitude with a high level of initiative and discretion
- A good level of physical fitness is also essential as at times you will be required to deliver heavy goods around the site

If you're a go-getter, enjoy working collaboratively as one team in a challenging and changing environment, and believe you have these skills to hit the ground running, we would love to hear from you

Please note you will also need a Full New Zealand Driver Licence for this role.

Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

**Mō mātou | About us**

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.

**Kano ārai mate KOWHEORI-19 | COVID-19 vaccinations**
As part of our COVID-19 response, all people working at Ara Poutama Aotearoa are required to be fully vaccinated against COVID-19 in order to access our workplaces. This is to ensure we continue to do all we can to keep everyone safe from the impacts of COVID-19, now and into the future.

To apply, please submit a** tailored CV and a cover letter (PDF)** by the **closing date of Sunday the 20**th** of March** **(11pm NZST)** describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.