Office Manager/senior Office Administrator

7 days ago

Manukau City, New Zealand ACE Building Plumbing and Drainage Services Full time

**Key Responsibilities**:As an Office Manager/Senior Administrator, you will play a pivotal role in various areas, including:
**Reception and Communication**:

- Greet and assist visitors courteously.
- Support team members with various tasks.

**Online Platform**:

- Update the website/Facebook page with site photos and relevant information.

**Procurement and Inventory**:

- Obtain quotes and liaise with Managers for various accounts.
- Maintain a petty cash account.

**Office Maintenance and Operations**:

- Organize office cleaning, presentation, printing, laminating, binding.
- Order office supplies.
- Collaborate with the Operations Manager for streamlined processes.
- Maintain an organized office space aligned with company standards.
- Create and update registers, spreadsheets and databases.

**Construction Project Support**:

- Assist Project Manager/Site Managers with obtaining site specific documents.
- Maintain and update site documents and folders in drop-box.
- Manage and update contracts works insurance.
- Make appropriate bookings with consulting firms.
- Log/print, file and distribute drawings, specifications and plans.

**Accounting and Financial Duties**:

- Perform basic accounting tasks, including invoicing and data entry.
- Implement and maintain Xero software.

**Onboarding Employees**:

- Handle onboarding tasks and staff events.
- Set up devices and manage uniform arrangements.
- Collect and analyse timesheets against data logs.

**Qualifications**:

- Minimum of 3 years in Office Management/Administration role, preferably in a construction company.
- Experience using Xero.
- Strong organizational, excellent interpersonal and communication skills.
- Ability to multitask and work independently as well as in a team.
- Ability to use CAD software is desirable.
- Attention to detail.

We are looking for an autonomous person as well as team player who is friendly, energetic and willing to lend a hand with any task.

If you are a motivated and organized individual with a passion for office management and administration, we invite you to apply

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