Knowledge and Information Adviser

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.
Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
- Work on the Records Review Project, working with physical files
- Undertake a variety of project work
- Wellington based - permanent position

Make a difference in a global organisation that values its knowledge
Kōrero mō te tūranga - About the role
The Ministry is undertaking a project to review its physical files to ensure that they are ready to be moved.
In this role you will join a collaborative and friendly team of professionals who are proactively working to grow the Ministry’s ability to access and make effective use of its information in all their forms, through quality advice, training and guidance, and the provision and maintenance of information and records management systems and processes.
**Some of the areas you would work on in this role include**:

- Using your knowledge and information management skills to support decision making in relation to physical files
- Appraising records against agreed retention and disposal authorities

For more detail you can view a copy of the position description here.
The salary range for this role is between $70,784 to midpoint $78,649 total fixed remuneration, negotiable depending on skills and experience. The total remuneration is inclusive of our 3% KiwiSaver employer contribution.
**Please note**:

- This role must be undertaken on site at MFAT’s office in Wellington.
- A full driver’s licence is required.
- You will need to lift and move boxes of files.

Mā‎ wai te mahi nei? - Who are we looking for?
We’d like to hear from you if you are an early career information management professional with a ‘can do’ attitude and a strong customer service focus.
- A tertiary qualification in information management, or similar
- Sound knowledge of relevant legislation and compliance obligations, including the Public Records Act, Privacy Act and Protective Security Requirements
- Strong knowledge of standard good practice information and records management practices, processes and mechanisms
- Strong Microsoft Office skills
- Excellent oral and written communications skills
- Strong interpersonal skills

Ideally you will also have a good understanding of tikanga (Māori customs and protocols), with the ability to weave te ao Māori (the Māori worldview) into your work. If you are just starting on this journey that’s OK too - as long as you have a willingness to learn and a desire to develop your cultural capability. As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support.
Ngā hua o te mahi i te Manatū Aorere - Why MFAT?
We are committed to a focus on leadership, talent, training and development, and flexible work options. Check out our benefits page to find out more about why we love working here.
You can find out more about our staff networks and our Diversity and Inclusion Strategy here
Mō mātou - About us
Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.
Me pēhea te tuku tono - To Apply/Interested?
To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen.
You must be able to obtain and maintain an appropriate New Zealand Government Security Clearance.
Please let us know if you need any support or have any access requirements that will help you through the recruitment process.
**Applications closes on**: Wednesday, 25 September 2024.
**Please note**: This is not a Foreign Policy/diplomatic role. This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.