Administrator

2 days ago

Hamilton, New Zealand Eco Energy Solutions Limited Full time

We are looking for a motivated Administrator to join our growing operations. We have an excellent team of professionals who specialise in installing insulation at local residential, rentals or commercial buildings.

You will be providing administrative support to the Director and the team. The position is based in Hamilton.

**Job responsibilities**
- Creating and managing databases of clients, suppliers, inventory, quotation, invoicing and work projects for business recordkeeping and compliance requirements.
- Maintaining physical and digital paperwork and filing systems for business recordkeeping and compliance requirements.
- Acting as a point of contact when dealing with clients, suppliers, and employees on behalf of the Director.
- Ensuring quotations are accurate and sent out in a timely manner.
- Ensuring invoices are processed, reconciled, and billed accurately and in a timely manner.
- Ensuring receipts are accurate and sent out in a timely manner.
- Processing and input of new information on quotations, invoices, and receipts.
- Calculating and recording payments.
- Generating quotation, invoice, and receipt reports.
- Assisting with payroll and other general financial duties under the supervision of the Director.
- Other clerical and general office duties as assigned and when required.

**Job Prerequisites**
- Relevant tertiary qualification in Administration or other relevant fields such as Business / Finance / Data processing AND/OR
- Previous administration / financial / data processing roles or similar relevant experience for at least 1 year
- Competent user of Microsoft Office tools such as Word or Excel.
- Able to prioritise workload and multi-task.
- Ability to work unsupervised.
- Good problem solving and initiative.
- Good communicator.
- Must be detail oriented.
- Ability to follow written and oral instructions.
- Ability to work in a team.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday
- Weekend availability

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