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Administration Assistant

3 weeks ago

Wellington Central, New Zealand Archway Recruitment Full time

All-rounder Administrator required You’ll join a nationally owned company that has a reputation for retaining their staff and an open style with client and staff involvement at all levels. The culture is supportive, close-knit and they hold various social activities throughout the year.

You’ll work in collaboration alongside the Administration Manager to support the Wellington office of 30 staff with day-to-day operations and the smooth running of the business.

This is a permanent, full time opportunity with the added benefit of a 9-day fortnight.

**Your key tasks**:

- Day to day administration duties to ensure the office is running smoothly
- Order and maintain office supplies such as stationary, catering and first aid kits
- Set up for meetings and prepare refreshments for the team, visitors or clients
- Maintain general upkeep of the office and ensure the office is presentable
- Assist with records management, archiving, scanning and the closing of all job related files
- Assist with the set-up of project jobs in Workflow Max
- Assist with monthly invoicing
- Attend and take minutes at weekly staff meeting when required
- Ensure timesheets are up to date and submitted in required timeframe
- Undertake reception duties, greeting visitors and answering the phone
- Use the various tools such as Microsoft Office 365 and SharePoint

**The benefits on offer**:

- Great company culture that is supportive, friendly, and inclusive
- Various social team events held throughout the year
- Ongoing training and development
- Southern Cross health insurance after 6 months
- 40 hours per week with a 9-day fortnight option

To be successful in this role you will be a good communicator and bring a positive and can do attitude to your work. Your role will require a level of autonomy, where you will be responsible for your own tasks but also contribute to the wider team supporting them with anything required. Being well-organised in your day and prioritising deadlines will be important. The team will offer plenty of support and you’ll work with some great people