Document Controller

2 weeks ago

Christchurch, New Zealand Te Whatu Ora - Health New Zealand Full time

**Christchurch - Christchurch Health Campus - Women - s and Children - s Division - Manawa Building**:

- **Permanent part-time position working 24 hours per week**

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.
- We are seeking a highly organised and detail-focused Document Controller to join our Women - s and Children - s Division. In this key role, you will ensure the accurate development, coordination, and maintenance of all documents within our electronic document management system. You will play an important part in supporting quality, safety, and compliance by ensuring documents are well managed, authorised appropriately, and easily accessible to staff.

As part of the Administration and Clerical Pay Equity Claim settlement this role has been mapped to National Band 4/Profile 4

For further information about the administration and clerical pay equity settlement please follow the link below:
PSA National Health Administration Collective Agreement - FINAL (tewhatuora.govt.nz)

**About the Role**

As a Document Controller, you will:

- Maintain the Women - s and Children - s document register, including reviewing and reporting on document status.
- Collaborate with leaders across multidisciplinary teams to support effective document management.
- Work closely with the Corporate Quality and Patient Safety team, clinical reviewers, and other document controllers.
- Develop new documents, clinical forms, policies, and procedures, as well as provide guidance and education to users.
- Carry out other relevant duties within the scope of the role as agreed with your manager.

**About you**

**Essential Skills & Experience**
- Proven proficiency in managing databases.
- Advanced administrative experience with excellent attention to detail.
- Strong experience in formatting documents across a variety of formats and styles.
- Ability to maintain documentation standards and version control.
- Advanced computer literacy with expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher, Visio) and Adobe.

**Desired**
- Experience in the health sector or within a large, complex organisation.
- Background in technical writing, publishing, or document production.

**Working at Health New Zealand**

**How to Apply**

**Job details**:
**Job Reference**:

PC3853702**Location**:

- South Island - Canterbury - Christchurch**Job type**:

Permanent Part time**Expertise**:

- Non-Clinical - Administration - Administration
Non-Clinical - Clinical Coding - Clinical Coding

**Closes**:

12-Sep-2025

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