Project Administrator

1 day ago

Christchurch, New Zealand Safe Power Services Limited Full time

Process orientated? Meticulous in your attention to detail? Able to juggle several balls at one time? Do we have a challenge for you

This role provides project administration support to Safe Power Services and its customers by coordinating and collating the required information to schedule jobs for the field team.

**Job requirements**:

- Project administration and coordination - collating job information and paperwork, setup, and management of jobs in the database and via network websites, and scheduling for the field team
- Finance administration - interpret job results from the field to ensure all costs are captured, draft invoices in Xero (on occassion: prepare weekly invoicing summaries and enter creditor invoices)
- Estimate/scope administration - setup scope details for the Director to attend sites, prepare electrical documentation and site markups, documentation management and sub-contractor liaison
- Inbox and calendar management (across multiple accounts)
- General administration and office duties - meter/stock orders, internal building/office audits, meter work order requests to approved test house/s
- Provide detailed responses and estimates to customer queries
- Point of contact for all incoming phone calls and meeting/greeting any visitors to the Safe Power Services office
- Attend quarterly health and safety meetings and provide minute-taking

**Competencies, skills, and attributes**:

- A very high level of attention to detail and pride in work output
- Excellent organisation and planning skills, alongside the ability to multi-task
- Proactivity and self-direction to resolve challenges
- Effective and strong communication skills - both written and in-person
- Capability to build and maintain relationships (internally and externally)
- Professional discretion
- A commitment to adding value and contributing within a small team

**Mandatory requirements for all applicants include**:

- A minimum of at least five years executive level administration experience
- Advanced-expert level within MS Office programmes
- Holding a New Zealand full and clean driver’s license

If you thrive in a busy environment and aren’t afraid of churning through paperwork, then we want to hear from you

**Salary**: $60,000.00 - $65,000.00 per year

Schedule:

- Monday to Friday

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