Contracts Specialist

**Mō te tūnga | About the role**

The Contracts Specialist ' Land and Property Leases Management is responsible for supporting the management of land and property leases for Waitaha Canterbury and Te Tai o Poutini West Coast.

The role involves proactively working with the organisation to plan lease activities, to provide coordination, administration and support of property leases and land holdings. This includes support of the negotiation, valuation, finalisation and execution process, including ongoing leases management. In this role, you will be responsible for the following:

- Supporting and maintaining relationships with stakeholders throughout the leasing life cycle to enable successful delivery of services.
- Working closely with the vendors/real estate companies to identify the most appropriate options for leases to meet sponsor/client requirements.
- Coordinating negotiation process for lease agreements in conjunction with corporate legal through to execution of the agreement and notifying finance team re payment/invoicing of rent.
- Administering initial/ongoing set up of rent invoices including rent and outgoings.
- Writing of briefing papers to support decision processes around leases and land usage.
- Maintaining decisions and property register and database for lease documents.
- Assisting with the arrangement for payment of accounts in a timely manner and monitoring operating expenses (OPEX) including Consumer Price Index (CPI) adjustments.

This is a permanent, full time role (40 hours per week) based at Christchurch Hospital.

**Ngā pūkenga me ngā wheako | Skills and experience**

Skills required for this role:
**Essential**:

- Experience in a senior administration and/or client/customer support role, supporting multiple groups/individuals.
- Experience in a previous contracts and/or lease administration roles.
- Exceptional verbal, written and presentation skills.
- Experience of processing and monitoring vendor payments.
- Computer skills and experience of managing databases and reporting systems.
- Advanced knowledge and experience with the Microsoft Office Suite, with in-depth knowledge of Microsoft Word, Teams, Excel and PowerPoint.
- A balanced and informed approach to problem solving as well as situations involving change, stress and conflict.

**Desirable**:

- A tertiary level qualification is preferable.
- Experience and knowledge of Public Sector environment.
- Experience and knowledge of Health Care environment.
- Experience in process improvement, quality and control.

**Mō mātou | About Us**
- 'Ko ngā tāngata, te mātua mahi_ - _Putting people at the heart of all we do'_

We are committed to honouring Te Tiriti o Waitangi and its principles by ensuring our partnership with Māori are at the forefront of all our conversations. We believe in improving, promoting, and protecting the health and well-being of the Canterbury and the West Coast community.

The culture at Canterbury District Health Board, is driven by our **ā Mātou Uara (Our Value**''''**s)**:

- Care and respect for others - Manaaki me te whakaute i te tangata.
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te pono.
- Responsibility for outcomes - Te Takohanga i ngā hua

**Ngā** **hua | Benefits of working at Te Whatu Ora Waitaha**

When you work Te Whatu Ora Waitaha (Canterbury) you are part of a wider whānau that will support you along your journey. We offer great coaching, mentoring and learning outcomes for all staff. We are always improving our facilities across all campuses and have amazing discounts from select retailers, restaurants and businesses. At Te Whatu Ora, you are part of something greater than yourself and encouraged to be your unique self.

We have a range of clinical and non-clinical roles Te Whatu Ora Waitaha, there could be a place for you

Please visit our careers website for other roles and find your ideal fit within the Te Whatu Ora WaitahaHealth NZ.

**The Future of the Health Industry**

**Nau mai, haere mai, tauti mai