Coordinator, Workplace/facilities Support

The Civil Aviation Authority and the Aviation Security Service offer distinctively different career opportunities and embrace diverse talent. All jobs at the Authority contribute to ensuring safe and secure skies to help New Zealand fly.

The Civil Aviation Authority is the regulatory arm of our organisation and the Aviation Security Service is the nationwide provider for aviation security.
- 12-Month Fixed Term Role
- Wellington CBD Location - across the road from Railway Station

**About the role**

We are seeking a Workplace/Facilities Coordinator to join our Corporate Services Group. This is a full time, 12-Month Fixed term position where you will be responsible for providing workplace coordination and administrative support for our head office-based staff. You will be based in our two-person modern reception, providing exceptional workplace experiences for our people.

**About you**:
You will have well-developed interpersonal skills and the ability to engage with a wide variety of people, both internally and externally in a confident and customer-oriented manner. You will be motivated to work with mínimal supervision and be comfortable making decisions to handle change and re-prioritise work.

It would be great to have some of the following:

- Experience coordinating workplaces, along with facilities management, administrative support exposure or experience with booking corporate travel would be great.
- Experience in front-of-house support services in a corporate or hospitality environment.
- A focus on quality and systems, looking for system and process improvements.
- Excellent communication skills with the ability to build relationships with a broad range of people.
- Competency with the Microsoft Office suite and ideally an intermediate level of document preparation and data entry.

Some travel within the region may be required on an ad hoc basis so a clean, full driver's licence would be avantageous

**Next Steps**:
We want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Therefore, please let us know if there is any support, we can provide to ensure the recruitment process is fully accessible to you.

**Applications close on 21 September 2025.**
- 12-Month Fixed Term Role
- Wellington CBD Location - across the road from Railway Station

**About the role**

We are seeking a Workplace/Facilities Coordinator to join our Corporate Services Group. This is a full time, 12-Month Fixed term position where you will be responsible for providing workplace coordination and administrative support for our head office-based staff.

You will be based in our two-person modern reception, providing exceptional workplace experiences for our people.

**About you**:
You will have well-developed interpersonal skills and the ability to engage with a wide variety of people, both internally and externally in a confident and customer-oriented manner. You will be motivated to work with mínimal supervision and be comfortable making decisions to handle change and re-prioritise work.

It would be great to have some of the following:

- Experience coordinating workplaces, along with facilities management, administrative support exposure or experience with booking corporate travel would be great.
- Experience in front-of-house support services in a corporate or hospitality environment.
- A focus on quality and systems, looking for system and process improvements.
- Excellent communication skills with the ability to build relationships with a broad range of people.
- Competency with the Microsoft Office suite and ideally an intermediate level of document preparation and data entry.

Some travel within the region may be required on an ad hoc basis so a clean, full driver's licence would be advantageous.

**Next Steps**:
We want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Therefore, please let us know if there is any support, we can provide to ensure the recruitment process is fully accessible to you.

**Applications close on 21 September 2025.