Business Administrator 12 Month Part-time Contract- Auckland

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

As a Business Administrator, you’ll be the first point of contact for visitors, creating a warm and professional welcome while supporting the daily flow of the office.

Reporting to our supportive Business Support Team Leader, you will work closely with team leaders to keep things running smoothly behind the scenes while playing an active part in the daily rhythm of the business. This part-time position is a 12 month fixed-term contract for 24 hours per week over 3 days on a rotating roster, providing flexibility to suit your lifestyle.

With guidance from the Business Support Team Leader, you’ll take the lead on a variety of tasks.

If you are proactive, methodical and eager to contribute to a collaborative, purpose driven workplace, this role offers a dynamic opportunity to grow your skills within a global consultancy.

**The Opportunity**
- Administration support for teams’ management, including travel and accommodation management
- Coordination of team events, meetings and workshops, including supporting logistics and documentation
- Commercial and business development administration support using CRM
- Business support services assisting with the smooth running of the NZ offices, including supplier and subcontractor management and office maintenance

At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.

**Is this role right for you?**
- Relevant industry experience in administration within a consulting/engineering/built environment business
- Good understanding of processes, guidelines and job instructions
- Thorough and methodical approach
- Follows processes, procedures and instructions and identifies any gaps or inefficiencies
- Responds positively and productively to the evolving needs of the business, facilitating change
- Proactively seeks and gives feedback
- Foundational awareness of health and safety best practice. Able to identify HSE risks, breaches or specific needs and follow internal processes to rectify.

**What we offer you**

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

**Explore the perks of a career with Arup New Zealand**:

- Hybrid working policy and flexible working hours.
- Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
- Paid parental leave for the support carer of 2 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
- Birthday leave
- Ability to purchase additional leave of up to 20 days for permanent employees.
- International mobility opportunities
- Insurances (life, travel & income protection)
- Interest free bicycle loans
- Free & confidential counselling sessions

Different people, shared values

**Our Application Process**

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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**Internal Description**:
**Description - Internal**

As a Business Administrator, you’ll be the first point of contact for visitors, creating a warm and professional welcome while supporting the daily flow of the office.

Reporting to a supportive Auckland based Business Support Team Leader, you will work closely with team leaders to keep things running smoothly behind the scenes while playing an active part in the daily rhythm of the business. You will support a small team based in our beautiful Wellington CBD office. This part-time position is a 12 month fixed-term contract for 20 hours per week providing flexibility to suit your lifestyle.

With guidance from the Business Support Team Leader, you’ll take the lead on a variety of tasks.

If you are proactive, methodical and eager to contribute to a collaborative, purpose driven