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Finance Business Partner

3 weeks ago

Kapiti Coast, New Zealand New Zealand Parliament Full time

Purpose of the Finance Group

The Finance group provides a range of financial, planning and procurement services to Parliamentary Service customers. The function ensures financial management practices support the strategic goals of the Service through effective delivery of reporting, advice and decisions.

Finance ensures that the current and future financial position of the Parliamentary Service is managed in a way that demonstrates probity and the effective and efficient management of the budget for the Service and its customers. This function has a team consisting of finance business partners, systems support, financial accountants, transactional accounts processing staff, and procurement and contract specialists. We provide services to Parliamentary Service and Office of the Clerk leadership teams and budget managers, as well as Members of Parliament, Chiefs of Staff, and the Parliamentary Counsel Office.

Purpose of the Position

The Finance Business Partner performs an advisory role to Budget Managers, Political Parties and Members of Parliament and their support staff. This role is responsible for actively promoting and demonstrating the concept of Finance as a business partner across all customers. The position provides professional business partnering and management accounting services through regular engagement with all customers.

This is a core role within the Finance team, which works collaboratively with other Finance team members and the Finance Manager - Business Partnering to contribute to the delivery of Finance's annual objectives.

Key Responsibilities and Accountabilities

**Business Partnering and Management Accounting**:

- Partner with our customers and provide professional finance and management accounting services, working alongside them from concept to completion.
- Provides proactive, expert advice to managers and their support staff in understanding their financial reports and analysing against budgets
- Co-ordinates and trains budget managers & the support staff with systems, budgeting, resourcing, analysis, and business cases
- Leads in providing strategic financial analysis and planning advice, including fiscal risk.
- Trains and advises project managers with costings, forecasting and capital planning.
- Ensure budget managers and their support staff are supported in interpreting financial management reports, processes, and budgeting
- Works with the Financial Accountants and Systems Accountant to design, develop and maintain financial / non-financial reports, budgeting / forecasting and interfaces with other systems (e.g. CHRIS)
- Provide analysis, trends and expense reporting for the appropriations
- Ensure all Speaker's Directions, Finance & Administration processes and associated policy and processes have been complied with
- Builds and maintains productive working relationship with all customers and contacts including Party managers, Whips and members and the support staff, Operational Management Team (OMT), project managers, our procurement team and other agencies
- Continually train and assist budget managers and their support staff with their budgeting and financial reporting, and other financial processes

***

**Management Reporting**:

- Provide monthly reporting to budget holders including variance analysis and forecasting.
- Ensure that all scheduled reports are generated and dispatched on time and are of an acceptable professional quality
- Produce reports and provide analysis of financial information to ensure that strategic decisions made are based on the best sound financial basis of affordability as well as reflecting upon the overall priorities of the Service
- To report monthly to the Finance Manager - Business Partnering on material financial issues and risks for all budget holders & agencies
- Prepare and publish external information (e.g. annual report, select committee questions, expense disclosure, risk and assurance/ compliance etc) as required

**Budgets**:

- Trains and supports customers with their budget preparation and forecasting
- Collects and consolidate budget submissions
- Analyse the reasonableness of each budget submission in accordance with Service-wide priorities
- Review budgets and actuals on a monthly basis to determine the extent of Fiscal Risk
- Enhance capital planning capability
- Understand the different funding arrangements for department, Crown and other agencies
- Work with the Financial Accountants to coordinate the communication of financial timetables to budget managers

**Leadership within Team**:

- Work with the other Finance Business Partners in delivering efficient and high-quality customer service
- Demonstrate leadership within the Finance team
- Develops and delivers regular knowledge sharing, coaching and mentoring for the team including back up skills
- Ensure all Business Partnering tasks are completed for the Service and other entities in an accurate and timely manner

**Compliance**:

- Ensure adherence to leg