Personal Assistant

2 days ago

North Shore, New Zealand Visa Matters Ltd Full time

**Visa Matters Ltd**

**Personal Assistant**:
**Auckland, North Shore City, Albany**

$28 - $35 Weekly
- Permanent Part time

**Start Date**: July 13, 2025

**Hours Per Week**: 20
- **Monday to Friday (office hours)**:

- **NZ citizens or residents preferred**:

- **A company phone with a data plan and laptop**

**Core Responsibilities**:

- Handle phone calls and convert enquiries into consultations or paying clients
- Draft professional client communication and follow up on outstanding information
- Issue invoices, chase overdue payments, and ensure accurate CRM records
- Maintain high standards of client care, confidentiality, and ethical conduct
- Assist with research as required
- Write short marketing posts
- Post and schedule content across social media platforms (Facebook, LinkedIn, Instagram)
- Track and report on basic marketing analytics and campaign ideas
- Ensure smooth day-to-day office operations, including contract preparation and admin (scanning, filing, copying, merging, etc)
- Take initiative to identify gaps, create solutions, and actively support team growth
- Order office supplies
- Greeting clients
- Perform other reasonable office duties as required.

**What We’re Looking For**:

- Strong spoken and written English (Hindi fluency is a bonus)
- Confident on the phone and comfortable converting enquiries into clients
- Mature, proactive, and able to work independently
- Skilled at managing competing tasks and tight deadlines
- Honest, dependable, and professional with a high level of integrity
- Proactive mindset — doesn’t wait for work to be handed to them
- Strong time management and ability to juggle competing tasks
- Willingness to help with everything — from CRM updates to quality checking files (experience with Pipedrive CRM strongly preferred)

**Pay and Other Details**:

- ** Monday to Friday**
- ** NZ citizens or residents preferred**
- ** A company phone with a data plan** will be provided
- There’s potential to increase hours over time for the right person, but we’re happy to keep this as a part-time position if that suits you best

**Reference Number**: 002

**Profession / Role**:

- Administration & Office Support / Administration
- Marketing & Communications / Marketing Assistant/ Coordinator

**Employer**: Visa Matters Ltd

**Date Posted**: 02nd Jul, 2025

**Date Expires**: 01st Aug, 2025

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