Reception and Office Administrator

2 weeks ago

Wellington City, New Zealand Datacom Full time

Our purpose
Here at Datacom we connect people and technology in order to solve challenges, create opportunities and discover new possibilities for the communities we live in
About Datacom
About the Role
A diverse role combining Front of House and Administration duties. A key position as part of the front of house team responsible for delivering exceptional service to both our customers and other areas within the Datacom business.
About you
System Knowledge
- A thorough knowledge of and good technical competence in MS Office.
- Typing speed will ideally be 60 wpm or above.

Ideal background
- Previous experience working as a Receptionist or Office Administrator role in a high demanding office or customer service environment. You will need to be approachable with a friendly manner and eager to help others. A problem solver, logical thinker, adaptable and team player who can juggle tasks seamlessly. Travel / Events

Role and Responsibilities
- Front of House duties including visitor management, main phone line telephony responsibilities and ensuring the reception area is tidy and presentable.
- Successful management of the reception inbox, calendar, and meeting room bookings.
- Generate Purchase Order requests, receipting and timely processing of invoices and placing administration orders as required.
- Organising catering orders for meetings and events, using approved suppliers, and following policy guidelines
- Internal event coordination, providing support when needed.
- Meeting room setup / tech support for internal staff and client meetings. Includes engaging cleaners to reset meeting rooms as required.
- General understanding of Datacom’s internal meeting room tech including teleconferencing and video conferencing to provide support to office tech concierge.
- Administration of visitor sign in/out and staff security access badges.
- Managing client meeting room bookings via Outlook, including any changes to bookings and approvals.
- Staff car park administration.
- Fire warden and member of H&S representative team for office.
- Provide courier room cover and support for mail handling inwards and outwards.
- Café care, includes coffee machine management and stock replenishment. - Stock distribution as required.
- First Aid and Parenting room care.
- Cell phone administration support.
- Service contractor site access management.
- General administration and support to Property Manager

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