Reception and Office Administrator

2 weeks ago

Wellington City, New Zealand Datacom Full time

Our purpose
Here at Datacom, we connect people and technology to solve challenges, create opportunities and discover new possibilities for the communities we live in.
Our team
This is an exciting and diverse role, where you’ll be part of a dedicated team and be surrounded by great people to work with. The Reception and Office Administrator is responsible for ensuring that the reception desk and front-of-house office functions run efficiently and effectively in support of the wider Datacom business. At Datacom you'll be recognised and valued for your contributions. We pride ourselves on providing our staff numerous career opportunities during their time with us, our adaptability relies on this.
About the Role
This role is focused on providing efficient and professional customer service at the reception desk, including welcoming guests or clients and managing visitor sign in. You’ll work across day-to-day administrative duties such as supporting key support areas to our staff, meeting room tech support, event coordination and processing catering and supply orders. This role is hugely driven by teamwork, whether it be covering the front reception desk, covering courier room duties, or providing technical support in our meeting rooms. You’ll be able to transition across all functions of the Administration team.
What you’ll do
- Visitor management: kiosk sign-in and sign-out: issuing cards via visitor management systems
- Managing the reception inbox and calendar
- New starter onboarding sign-in and card access requests
- Staff and visitor carpark administration
- Generate purchase orders, invoicing, and receipting.
- Internal event coordination, providing administration support and catering requests
- Meeting room setup and tech support for internal staff and client meetings includes teleconferencing and video conferencing equipment.
- Cover courier room duties, mail handling, booking couriers when needed
- Café care support includes coffee machine management and stock replenishment.
- Maintaining the reception area, café and meeting rooms throughout the day to ensure they are clean and presentable.
- Office supply ordering and stock distribution as required
- Main phoneline cover
- First Aid and Parenting Room care
- Fire warden /H&S representative

What you’ll bring
We are looking for a friendly, tech savvy receptionist or administrator who has experience with the tasks listed above, with ideally 2 years of experience in a similar role.
- Excellent communication skills and effective listening skills
- Strong attention to detail, organisational and time management skills
- Able to work as a part of a small team, and work autonomously and use initiative
- Ability to time manage and meet deadlines, sometimes under pressure and with conflicting deadlines

Most importantly, you’ll be enthusiastic about what you do, and love working with people - a true team player
The nuts and bolts
If you can tick the boxes above and have that get-up-and-go attitude, then don’t delay - we are keen to hear from you

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