Personal Assistant to Director

1 week ago

Auckland City, New Zealand MEC ENGINEERING CONSULTANTS LIMITED Full time

MEC Engineering is a high-performing team of professionals who specialise in structural and civil engineering design, and construction supervision. MEC provides quality services to greater Auckland and beyond. We are seeking a Personal Assistant to the Director to join our rapidly growing company. MEC Engineering offers a supportive team environment, great benefits, and a wealth of opportunities for training and development.

**About the role**

**Key responsibilities of this role, but not be limited to**:

- General administrative duties;
- Administration and management support to the director of MEC Engineering Consultants;
- Maintaining confidential files and documents;
- Assist the director with marketing operations, providing design, promotional articles, photos, and videos, and primarily with the day-to-day management and publishing of various media;
- Assist the director in managing the company's official website;
- Assist the director in maintaining communication and building stable relationships with partners, contract workers, clients, etc.
- Researching and preparing reports, briefing notes, memoranda, correspondence, and other routine documents;
- Attending meetings and acting as the director's assistant as required;
- Maintaining appointment diaries and making travel arrangements;
- Processing incoming and outgoing mail, filing correspondence, and maintaining records;
- Fulfill other duties assigned by the director;
**About the applicant**

**Successful applicants will need to demonstrate the following skills and attributes**:

- Previous 3 years of relevant work experience or a relevant qualification of Level 4 or higher on the New Zealand Qualifications is required;
- Able to work as part of a team, but confident when working independently and unsupervised;
- Excellent written and verbal communication skills, with the ability to build positive relationships within the team, across the organisation, and with external suppliers and clients;
- Proficient in the use of MS Office; Word, Excel PowerPoint, and MS Outlook;
- Experience in design, photography, social media, and website operations is a huge advantage;
- Able to speak Mandarin and or Cantonese is an absolute advantage;
- With your naturally empathetic and resilient nature, you'll be able to stay positive even when the pressure may be on;
- Attention to detail and pride in your work, that meets a high professional and competitive standard;
- Excellent time management skills;
- A great multi-tasker with the ability to prioritise;
- Self-motivated and team-driven.

Joy type: Full-time Permanent

Days required: 5-6 days/week

Hours per week: at least 30 hours, maximum 55 hours/week.

**Applicants for this position should have NZ residence or a valid NZ work visa**.

If you meet the above requirements, please send us your CV.

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