Executive Officer, Examinations

2 days ago

Wellington City, New Zealand The Royal Australasian College of Physicians Full time

Posted: 12/02/2025

Closing Date: 12/03/2025

Job Type: Permanent - Full Time

Location: Wellington CBD

Job Category: Administration and Office Support,Education & Training,Events & Hospitality

**About the RACP**
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

**Our Values**
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

**Why Join Us?**

**Our 3-2-1 Hybrid Working Model**
- 3 days from anywhere in Australia or Aotearoa New Zealand per week,
- 2 days from an RACP office location per week,
- 1 of the two days per week in office spent with your team.

**About the Role**

Training Services is responsible for providing training progression and comprehensive administrative support to trainees, supervisors and committees involved in the RACP Basic and Advanced training programs across Australia and Aotearoa New Zealand. Our services include advising on program requirements, coordinating the Divisional Clinical Examination in Aotearoa New Zealand, delivering training support for both trainees and supervisors, and supervisor learning support.

In this role, you will play a key part in ensuring the smooth running of Clinical Examinations by:

- **Managing Timelines & Processes**:Overseeing timelines, processes, communications, and documentation to ensure the successful delivery of clinical examinations with a high standard of service.
- **Coordinating Events**: Successfully coordinating the logístical aspects of both internal and external examination events, including examiner calibration, videoconferences, training sessions, member forums and travel arrangements. You’ll handle every stage of the event cycle - from planning to post-event follow-up and reporting.
- **Providing Secretariat Support**:You’ll support the Divisional Examination committees and examiner panels by preparing agendas and briefs, organizing meetings, producing minutes, drafting reports, and implementing committee decisions.
- **Supporting Relationships**:Building and maintaining relationships with Fellows, Trainees, Staff, specialty societies, and other external partners to ensure smooth event delivery.
- **Administrative Support**:You will provide general administrative support across Basic Training as required and offer on-the-ground assistance when needed.

**Desired Skills and Experience**:
**About You**

We’re seeking an organised, detail-oriented, and proactive Executive Officer to help us deliver outstanding Clinical Examinations and events. If you’re someone who thrives in a fast-paced environment, enjoys problem-solving, and wants to make a meaningful impact in healthcare education, this is your opportunity

We want someone who is:

- Organised & Detail-Oriented: You thrive in managing competing priorities, especially during high workload periods.
- Adaptable: You’re comfortable dealing with ambiguity and can pivot in a fast-changing environment.
- Skilled Communicator: You can influence and manage stakeholders’ expectations effectively while providing clear, concise communication.
- A Team Player: You’re not just about tasks - you care about building strong working relationships with colleagues, external partners, and key stakeholders.

**Interested?

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