Personal Assistant

2 weeks ago

North Shore, New Zealand Good Massage Limited Full time

**About Us**:
Good Massage is a leading provider of high-quality massage chairs and wellness solutions in New Zealand. We combine advanced technology with holistic relaxation products to promote health and well-being. Our team is dedicated to delivering innovative solutions that enhance everyday life.

**About the Role**:
Due to our continued growth, we are seeking an experienced and reliable **Personal Assistant** to provide high-level administrative support to our Director. This is a key role that ensures the smooth and efficient operation of the executive’s daily activities and supports internal coordination across the business.

**Key Responsibilities**:
Ø Act as the point of contact between the Director and internal teams, external partners, and clients.

Ø Organise meetings, appointments, and conferences; attend meetings, take minutes, and maintain relevant documents.

Ø Manage the Director’s calendar, including scheduling appointments, coordinating meetings, and arranging domestic and international travel.

Ø Maintain confidential files, correspondence, and business records with discretion and accuracy.

Ø Liaise with the management team to ensure consistent communication and smooth operational workflows.

Ø Screen telephone calls, inquiries, and requests, and handle them appropriately.

Ø Draft and prepare reports, memoranda, briefing notes, and other business documentation as required.

Ø May supervise or support other administrative staff if needed.

**Skills and Experience Required**:
Ø At least a New Zealand Diploma (Level 6 or higher) in business administration or a related field,OR at least two years of relevant work experience in a similar personal/executive assistant role if you have no relevant qualification

Ø Strong communication and organisational skills.

Ø Ability to work independently with a high level of discretion and professionalism.

Ø Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management systems.

Ø Experience in handling sensitive information and maintaining confidentiality.

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