Personal Assistant

We're seeking an organised and proactive full time Personal Assistant / Administration Support to provide high-level administrative assistance to our NZSIR General Manager – Central Region and leadership team, while supporting a range of operational functions across the business.

The Role:

This role provides high-level administrative and project support to the General Manager – NZSIR Central Region and senior leadership team, ensuring the smooth and efficient running of the business. You'll also play a key role in supporting our auction operations, providing end-to-end administrative coordination for property auctions.

Key Responsibilities

• Provide administrative support to the General Manager - NZSIR Central Region and senior leaders, including diary management, arranging travel and itineraries, preparing expense reports, and managing correspondence.
• Coordinate and prepare documentation such as agendas, meeting minutes, board updates, and presentations for internal and external meetings.
• Assist with planning and logistics for company events, training sessions, conferences, and leadership meetings.
• Support HR-related activities such as onboarding coordination, maintaining records, and assisting with general HR administration when required.
• Manage induction coordination for new team members and provide travel and logistical support to the wider NZSIR team.
• Act as a key communication point between the General Manager and wider team to ensure smooth information flow across the business.
• Oversee the coordination of auctions, including scheduling, venue bookings, creation of auction collateral, and preparation of CRM and post-auction reports.

Key Skills and Attributes:

• Strong administrative skills and experience is essential – real estate industry knowledge preferable but not essential.
• Highly organised and professional.
• Attention to detail, accuracy and ability to proofread.
• Ability to prioritise and meet the commitment of those priorities.
• Comprehensive understanding of the suite of software including Word, Excel and Adobe.
• Motivated and able to work unsupervised and use your initiative.
• Sense of humour.
• Exceptional can do, willing and adaptable and flexible attitude.
• Ability to effectively prioritise workflow across the range of projects.
• Sensitivity, discretion and confidentiality are essential.

Why should you work for us?

• You will work with some of the best in the real estate industry.
• You can be proud working for New Zealand Sotheby's International Realty, the brand and the manner we conduct real estate.
• We have a fantastic work culture, with a focus on work-life balance.
• We believe family comes first. We understand this is always your priority. It is ours too, and this is reflected in all aspects of our business.
• We have a commitment to training and upskilling our staff.
• We have a lot of fun together

How to apply:

Seize this opportunity to elevate your career If you have the attitude and attributes that we're looking for please apply now with your CV and a brief note describing the brilliant strengths that you would bring to our team. Be quick, we start considering applications straight away.

About New Zealand Sotheby's International Realty:

Sotheby's International Realty is the world's leading premium real estate brand and is the premier brand in the Realogy Group, a leading franchisor of some of the most recognised brands in real estate. New Zealand Sotheby's International Realty was established in Queenstown in 2005, a bespoke real estate business specialising in marketing and selling property in the high end of the market.

With a unique customer offering reaching to an extensive buyer audience from local to global, we are connected to a network of 24,500 real estate professionals in 84 countries across the globe.

New Zealand Sotheby's International Realty delivers exceptional results for its clients, with 28 boutique offices across twelve of New Zealand's desirable regions. The NZSIR Central Region are a franchise group with eleven offices in the Central North Island region, including Hawke's Bay, Taupo, Rotorua, Wairarapa, Manawatu, Waikato and a central management hub in Napier.