Team Assistant

2 weeks ago

Auckland City, New Zealand Ventia Pty Limited Full time

Team Assistant

**Date**:16 Jun 2025

**Location**:Auckland, AUK, NZ, 1011

**Company**:Ventia
- Ventia are looking for a proactive and highly-organised Team Assistant to support our Telco Senior Leadership team in New Zealand

**WHAT’S IN IT FOR ME?**
- You’ll work closely with senior leadership and gain exposure to strategic business operations. You’ll also have responsibilities for fleet management with the division and own compliance management, while also building a portfolio of projects and events you can truly make your own. With a hybrid work model and flexible hours, this role offers the best of both autonomy and collaboration.

**ABOUT THE ROLE**
- This is not your average support role - you’ll be working at the heart of our leadership team, playing a key part in how NZ Telco is run. From owning key internal compliance support and vehicle fleet management processes to coordinating training, booking meetings, and internal events, this is a varied and rewarding opportunity.

**Key responsibilities**
- Providing high-level support to the GM and four Project Directors
- Managing internal training bookings to ensure compliance requirements are met
- Maintaining and owning the fleet master data file - including registrations, vehicle allocation, mileage tracking, and reallocations
- Coordinating meetings, preparing agendas, taking minutes, and following up on action items
- Supporting event planning and logistics across the business unit
- Handling confidential information with discretion and professionalism
- Help in putting together reports and working on PowerBI
- This role is based at our head office in Karangahape Road with flexibility to work from home on some days.

**ABOUT YOU - Experience, Skills, and Qualifications**
- Previous experience as an Executive Assistant or in a similar-support role
- Strong multi-tasker who thrives in a fast paced environment
- High level of trust and integrity - comfortable being privy to confidential business discussions
- Excellent MS office skills (Word, Excel, PowerPoint, Outlook)
- Confident communicator with great attention to detail
- A self-starter who enjoys taking ownership and being proactive

**HOW TO APPLY**

**ABOUT VENTIA**
- Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

**DIVERSITY**
- Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Māori and Pasifika people, LGTBQI+, Women, Veterans and spouses and people with disabilities.

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