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Personal Assistant

3 weeks ago

Auckland City, New Zealand Frog Recruitment Full time

Attractive staff benefits
- Auckland CBD - close to public transport
- Great company culture and working environment

Our client’s purpose is to enable New Zealanders to flourish and shape our society, economy, and environment, with a strong Services Group responsible for leading the development of and supporting the effective implementation through the effective delivery of specialist corporate services.

**The Role**
The Personal Assistant will ensure the Director is supported professionally and highly efficiently along with the wider friendly Auckland team. This role reports to the Manager of Business Support based in Wellington and is part of the EA and Business Support team. So, suppose you are looking to join a supportive and passionate team about making a genuine difference. Don’t miss this great opportunity

**Key responsibilities**:

- Providing personal assistant support to the Director
- Managing diary and scheduling of appointments
- Arranging domestic travel and accommodation
- Arranging and prioritising meetings, appointments, and other activities
- Performing an intermediary role between all contacts to the Director, ensuring effective communication channels and administration systems are in place
- Acting as a primary point of contact for the Director with the Minister’s office and coordinating meeting requests with the Minister
- Providing support to meetings, including collating material, coordinating, and preparing agendas, note taking, distributing papers, and follow-up action
- Processing invoices and expense claim forms for approval and payment, including allocation of expense codes

**Other skills and experience you will bring**
- Great attention to detail with warm personality
- Excellent verbal, written, listening, and presentation skills
- High level of accuracy and standard of work presentation
- Ability to establish effective relationships at a senior level
- Previous experience in government would be helpful but not essential

**What is next?**
If you are an experienced PA or previous business coordinator with strong administrative skills and calm under pressure, click APPLY NOW

Alternatively, contact Angela Yee on 021 228 2855 or Julia Yen on 022 183 2646 to discuss this further.