Regional Contracts Assistant

**About us**

The Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.

We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whanau and communities.

As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Maori, whanau, hapu, Iwi and communities to realise their own potential and aspirations.

Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.

**Regional Contracts Assistant**

We are seeking a detail-oriented and proactive Regional Contracts Assistant to join our Wellington team. This is an exciting opportunity for someone with strong administrative, procurement, and contracting experience to contribute to the successful delivery of services in a dynamic environment. As part of the team, you will assist in managing provider relationships, supporting procurement processes, and ensuring the effective delivery of contracted services.

**Key Responsibilities**
- Support procurement planning and implementation to acquire new services.
- Manage the tender evaluation process, ensuring the procurement process runs smoothly.
- Draft and finalise contracts, ensuring compliance and accuracy in business systems.
- Monitor and report on provider performance, ensuring contract outcomes are achieved.
- Build and maintain relationships with service providers and key stakeholders to drive service excellence.
- Provide advice and support to internal teams, ensuring smooth contract management and service delivery.
- Assist in managing provider payments and financial forecasting in line with contract specifications.
- Utilise data to analyse and report on program performance, offering insights to inform decision-making.

**What We Offer**
- A competitive salary range of $78,222 - $94,689 per year.
- Full training and development opportunities to support your professional growth.
- A supportive and inclusive work environment with a focus on teamwork and continuous improvement.
- A rewarding career, servicing New Zealanders each day.

**About You**

You are an experienced administrator with strong organisational and time management skills. With a keen eye for detail, you thrive in high-pressure, deadline-driven environments. You have a high level of computer literacy, particularly in Excel as well as proficiency in Word and other office software. Your background includes experience in administration, where you've managed databases, created reports, and/or analysed data. You are confident in handling financial processes such as contract forecasting, tracking expenditure, processing invoices, and ensuring payment accuracy.

You're also comfortable working with confidential information and can navigate sensitive situations with discretion and professionalism. While previous experience in contracting systems or financial administration is highly desirable, it is not essential, as training will be provided.

If you are passionate about contributing to the success of contract management and enjoy working in a fast-paced environment, we encourage you to apply.

**Key Skills and Attributes**
- Strong relationship management skills and the ability to engage effectively with a wide range of stakeholders.
- High attention to detail with the ability to deliver accurate reports and documentation.
- Ability to prioritise tasks and work independently with mínimal supervision.
- Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
- Are a collaborative team player who thrives in a dynamic environment.
- Knowledge of government procurement systems is advantageous but not essential.

**Position Description**

Regional Contracts Assistant

**Salary range: $78,222.00 - $94,689.00**

**How to apply**

**Note**: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.

**Internal MSD Employees**:
**Closing date: Friday, 2nd May 2025**

**Joining us**

Joining MSD means being part of a whanau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Maori, Hapu, Iwi and communities to realise their own potential and aspirations.
- MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated