Executive Assistant

5 days ago

Wellington City, New Zealand New Zealand Government Full time

Build lasting relationships across leadership teams
- Autonomy in role to plan and support
- Permanent position based in Petone

This is a full-time position with a remuneration range midpoint of $84,434 (including KiwiSaver), starting remuneration will depend on skills and experience.

**The opportunity**

We are currently looking for an experienced Executive Assistant who is comfortable supporting Senior Leaders to accurately and timely meet their objectives through diligent administrative support.

**As the Executive Assistant to the Chief Operating Officer (COO) your role will include the following**:

- Diary management and scheduling by organisational priority
- Coordinating meetings, events including travel, catering and accommodation
- Identifying the needs of scheduled events i.e. display and IT needs
- Preparing documentation to support the COO including reviewing briefs and agendas
- Building relationships across various business groups and with key external stakeholders
- Financial and general administrative duties such as raising purchase orders
- Continuous improvement across our processes and administrative functions
- Liaising with external committees, boards and stakeholder groups and supporting duties of the Executive Assistant to the CE from time to time

**About you**

**To be successful in this role you will bring the following**:

- Previous Executive Assistant experience within a similar industry at an executive level
- Proven experience in prioritising workloads and improving process
- Ability to identify organisational risk and adequately brief senior leaders
- Knowledge of committees, boards, and local government governance structures
- Ability to build strong relationships
- Experience coordinating business events

This role will suit an individual with strong business and organisational acumen that has the ability to identify areas they can support a chief officer in their day to day activities and prioritise effectively.

**About us**

Wellington Water is the Wellington region's professional water services provider. We are 100 per cent council owned and funded by Wellington City, Hutt City, Porirua City, and Upper Hutt City councils, Greater Wellington Regional Council and South Wairarapa District Council.

The value of water (a precious taonga) sits at our organisational heart. Every day our people come to work and strive to deliver services and manage infrastructure in a way that provides the best outcomes for our communities and our environment.

**Benefits**

At Wellington Water, our purpose extends beyond delivering great water services for the region; we foster a thriving community, support a diverse workforce, and offer supportive development opportunities. We genuinely care about your safety and wellbeing.

**Our benefits include the following**:

- Flexible working arrangements including up to two days working from home
- Comprehensive wellbeing programme, including one paid wellbeing day annually
- Formal and informal professional development opportunities
- Five weeks annual leave accrual will be available following two years of continual service

For a full list of our employee benefits click here

**Applications close: Tuesday, 25 February 2025.**

**How to apply**

Applicants will be required to undergo drug and alcohol testing prior to commencing employment with Wellington Water.

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