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Medical Secretary

2 weeks ago

Auckland City, New Zealand NZ Blood Service (NZBS) Full time

Full time, permanent
- Epsom, Auckland
- Be a key part of a dedicated clinical team

We are currently seeking an experienced Medical Secretary who will share the same pride that we have in our culture and five values of striving for excellence, teamwork, integrity and respect, open communication and safety for all.

**About New Zealand Blood Service**

New Zealand Blood and Organ Service (NZBS) is dedicated to saving lives. Every year, tens of thousands of generous people donate their time, blood and plasma to us for free. In addition to our vein to vein service in transfusion we also provide national services in organ transplantation, cellular therapies and tissue banking. We exist to ensure the efficient delivery of safe blood and tissue products on a time critical basis throughout New Zealand and through the generosity of our donors, we are able to help save lives.

Our shared values are at the heart of our organisation's culture and guide our behaviour each and every day. These values inspire, motivate us and drive us to provide the very best service to the New Zealand public.

Watch this video to see what our people say about the NZBS values they admire the most.

**About the role**

Are you an outstanding administrator looking for a dynamic role with great development opportunities? Would you like to become a key part of a dedicated clinical team, working to save and improve lives for patients across the country?

This is a pivotal role within the NZBS National Office, providing high quality clinical secretarial and administrative support within the Clinical Services team. The key focus of this role will be to support our broad Clinical Governance framework and clinical processes by providing meeting coordination, managing documents and producing high quality agenda and minutes, as well as providing support to the two Clinical Directors and other members of the clinical senior team.

Clinical Governance is a way of working across all of our teams where the focus is improving the quality of the clinical care we provide for our consumers. The postholder will be required to work effectively with a wide range of stakeholders and senior clinicians within and outside NZBS. You will have the skills to produce clinical letters and documents, as a trusted member of a clinical team. This role will give you opportunities to work with a wide range of functions including marketing and communications, finance and human resources.

Duties involved are:

- Coordination and documentation of Clinical Governance meetings
- Document and report preparation and management
- Oversight of printed materials and digital assets
- Administrative support
- Project support and coordination
- Support for Clinical Governance framework
- Process improvement and implementation
- Travel bookings and arrangements

**About you**

So if you are an experienced medical secretary or administrator (preferably within a Clinical/Healthcare environment), have highly effective and organised administration skills and enjoy providing support to a team then this could be the role for you.

To be successful in the position you will also have excellent interpersonal and MS Office skills as well as the ability to work autonomously as well as part of a team.

If this sounds like the role you are looking for then we would like to hear from you now.