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Executive Assistant to a Member of Parliament

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Parliament Full time

Company Overview: The New Zealand Parliament is seeking an experienced and enthusiastic Senior Executive Assistant to join the team of Paulo Garcia MP at the Parliamentary precinct in Wellington. This role offers a unique opportunity to work in a dynamic and rewarding environment, engaging with MPs, Ministers, and constituents on a daily basis.

Job Description: As a Senior Executive Assistant, you will be responsible for managing critical administrative functions for the MP, including diary management, scheduling, travel booking, meeting preparation, and minute taking. You will also be coordinating administrative activities, responding to correspondence, and ensuring the smooth operation of the MP's office.

Key Responsibilities:

  • Manage the MP's diary and schedule
  • Coordinate travel arrangements and meeting preparation
  • Take minutes during meetings and ensure follow-up actions are taken
  • Respond to correspondence and escalate issues when required
  • Build strong relationships with internal and external stakeholders

Requirements: To be successful in this role, you will need real-world experience in an EA role, excellent communication and organizational skills, and the ability to work well under pressure. You will also need to be proactive, flexible, and able to anticipate potential issues.

Benefits: Working for the New Zealand Parliament offers a range of benefits, including 5 weeks' annual leave, an eye and hearing subsidy, and an annual well-being payment. You will also receive an induction from Parliamentary Service to set you up for success and have access to ongoing learning, development, and professional networking opportunities.