Administrative Support Specialist

5 days ago

Wellington, Wellington, New Zealand Summerset Holdings Full time
Company Overview

At Summerset Holdings, we strive to bring our villages to life with the passion and dedication of our people. Our team is united by a shared goal to deliver exceptional living experiences for our residents.

We are guided by our values - One Team, Strong Enough to Care and Strive to Be the Best. We believe in embracing diversity and promoting a culture of inclusivity within our organization.

As an Office Administrator at Summerset, you will have the opportunity to make a real impact and contribute to our mission of delivering outstanding services to our community.

Job Description

The successful candidate will support the Executive Assistant to the CEO and CFO, providing administrative assistance with day-to-day tasks and ensuring the smooth operation of our office.

Key responsibilities include delivering exceptional customer service, managing general enquiries, coordinating office supplies and meeting room set-ups, and arranging travel bookings as required.

You will also assist the finance team with supplier reconciliations, data processing, and month-end tasks, while maintaining a well-organized and tidy workspace.

  1. Customer Service: Deliver exceptional customer service to internal and external stakeholders, responding to queries and resolving issues in a timely and professional manner.
  2. Administration: Provide administrative support to the Executive Assistant, including preparing documents, managing email correspondence, and maintaining accurate records.
  3. Operations: Coordinate office supplies, mail, courier deliveries, and meeting room set-ups to ensure seamless day-to-day operations.
  4. Travel Arrangements: Arrange travel bookings and accommodations for staff members as required.
  5. Financial Assistance: Assist the finance team with supplier reconciliations, data processing, and month-end tasks to maintain accurate financial records.
Qualifications and Skills

To be successful in this role, you will require:

  • Previous Experience: Previous experience in an administrative or similar role, preferably in a fast-paced environment.
  • Communication Skills: Strong communication and interpersonal skills, with a customer-focused approach.
  • Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Organizational Skills: Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
  • Professional Attitude: A professional attitude and positive approach, with a commitment to delivering high-quality results.
Benefits

We offer a range of benefits, including:

  • Health Cover: Comprehensive health insurance coverage.
  • Flexible Work Arrangements: Flexible work arrangements to support work-life balance.
  • Training and Development: Opportunities for training and development to enhance your skills and career progression.
  • Team Environment: A friendly and supportive team environment, with opportunities to build relationships and develop your network.

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