Club Secretary and Coordinator

7 days ago

Hastings, Hawke's Bay, New Zealand Central Hawke'S Bay Aero Club Full time

About Us

The Central Hawke’s Bay Aero Club is a leading aeronautical organization seeking an experienced administrator to join our team. As a key member of our administration department, you will play a vital role in supporting our President and committee in maintaining smooth operations and communication within the club.

Key Responsibilities:

  • Communication and Correspondence: Manage all incoming and outgoing correspondence, ensuring timely responses and forwarding necessary documents to the committee.
  • Member Management: Maintain accurate member records, send welcome letters to new members, and ensure up-to-date information is readily available.
  • Financial Administration: Prepare invoices, handle monthly bank reconciliations, complete GST returns, and ensure timely payment of accounts.
  • Record Keeping and Compliance: Track flying hours, fuel charges, and maintain club records, ensuring compliance with record-keeping standards.
  • Meeting Support and Organization: Prepare agendas, record minutes at monthly committee and annual meetings, distribute meeting minutes, and organize the Annual General Meeting.

Requirements:

  • Minimum 1 year of administrative experience with a proven track record of strong organizational skills.
  • Knowledge of basic financial procedures (invoicing, bank reconciliations, GST).
  • Excellent communication and interpersonal skills.
  • Ability to work accurately and efficiently in a fast-paced environment.

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