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Senior IT Director Secretary
1 week ago
About Us
Lidl & Kaufland Asia fosters a family-friendly culture and work environment, providing equal opportunities for all candidates with the required skills and experience. We prioritize fair pay through non-discriminatory salary systems and encourage career progression within our company.
Main Responsibilities
- Provide full spectrum of secretarial and administrative support to the Senior IT Director.
- Manage/maintain up-to-date schedules of appointments, business functions, and travel arrangements.
- Coordinate logistics needs for business meetings or conferences and prepare meeting agenda, minutes, or related materials for specific meetings.
- Organise IT vendor calls & meetings, NDAs, SOW review with Procurement and Legal.
- Administer the licenses for IT Applications, coordination with Procurement.
- Publish / Refresh 2 months advance leave plan of IT Team.
- Handle internal and external business correspondences independently.
- Handle confidential information and maintain proper filing system.
- Manage to support other ad-hoc projects and duties.
- Support during budgeting by collating IT streams submission for review and internal discussions.
- Prepare presentations and participate in department planning meetings.
- Share meeting minutes that involve Snr IT Director and direct meetings that are organised by Department Head.
Requirements
We seek a degree holder with a minimum of 5 years of relevant secretarial experience. Good command of spoken and written English is essential, with experience in buying office/trading/manufacturing industry being a plus.
Key Skills
- Excellent computer literacy and Microsoft Office skills.
- Mature, detail-minded, fast learner, well-organised with a strong sense of responsibility.
- Flexible, able to work independently under pressure and multitask.
- High level of personal integrity and good communication skills.
- Strong presentation and writing skills.
Benefits
We are dedicated to fostering a family-friendly culture and work environment. We offer a market-leading remuneration package, including annual wage supplement and discretionary bonus, life insurance, medical insurance, out-of-office leave for important appointments, in-house training courses, training sponsorship scheme, work-life balance with a 5-day week, competitive annual leave, and charity, community, and sporting events.
