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Frontline Administration Manager

2 weeks ago

Christchurch, Canterbury, New Zealand Canterbury District Health Board Full time
Job Requirements

To be successful in this role, you will need to possess excellent organizational skills, strong communication and interpersonal skills, and the ability to work effectively in a team environment. You will also require strong knowledge of SAP database, Microsoft Word, and Excel, as well as experience in the healthcare sector.

About You:
- Minimum of three years of experience in an administrative/secretarial role.
- Recognized qualifications demonstrating proficiency in word processing, dictaphone typing, and copy typing with accuracy and reasonable speed.
- Strong knowledge of SAP database, Microsoft Word, and Excel.
- Experience in the healthcare sector is an advantage.
- Ability to work independently and as an effective team member.
- Strong dictaphone skills and a proactive work ethic.

Your Key Responsibilities:
- Coordinate the Admin Team to deliver professional and proficient administrative assistance to the CAF Outpatient Service.
- Represent the Admin Team at the Clinical Leadership Group (CLG) and facilitate Admin Team meetings, keeping the Clinical Manager and Associate Clinical Manager informed of administrative concerns.
- Record, distribute, and manage meeting minutes for CLG Meetings, Business Meetings, and other relevant meetings.
- Oversee administrative tasks related to waiting list coordination and liaise with other services regarding interface meetings, in-service, and training sessions.
- Maintain the SAP database, run reports, and assist in training other staff as required.
- Ensure compliance with Mental Health Act (MHA) processes, including liaising with the DAMHS office, scheduling clinicians for court hearings, and ensuring legal documentation is completed accurately and on time.