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Healthcare Operations Coordinator

1 week ago

Queenstown, New Zealand National University Hospital Full time

About National University Hospital

At the National University Hospital (NUH), we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities. As a leading university hospital in Singapore, we go beyond the realm of providing tertiary medical care.

We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field. Our strong ties with the NUS Yong Loo Lin School of Medicine have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research.

About the Role

The role involves providing administrative and operational support to the clinical HOD and the Department of Urology. This includes managing the HOD's calendar, coordinating meetings, disseminating information internally and externally, and providing leave coverage for department executives.

Key Responsibilities

  1. Manage the HOD's calendar, including scheduling meetings and ensuring timely follow-up.
  2. Support the HOD in disseminating information to internal and external stakeholders.
  3. Provide administrative support, such as leave and on-call roster management, claims and honorarium processing, training records maintenance, and onboarding new clinicians.
  4. Assist the HOD and clinicians with travel conference logistics when necessary.
  5. Monitor department fund expenditure, clinical training funds, and staff funds.
  6. Serve as the point of contact for asset management, IT asset, and procurement matters for the department.
  7. Collate and input MOPEX assessment data for the HOD.