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Office Administration and Facilities Supervisor

1 week ago

Auckland, Auckland, New Zealand Datacom Full time

Job Description

This is a unique opportunity to join a leading technology company as a Facilities Manager, playing a key role in supporting the delivery of financial and operational activities for designated Datacom properties.

Your Key Responsibilities

  1. Manage facilities assets and functions to ensure a safe and secure office environment.
  2. Operate BMS, HVAC and Security Systems for the buildings.
  3. Procure furniture, handle lease obligations with the landlord and building management teams.
  4. Support staff inductions and movement, manage events, support in-house tech management, lead IT systems change management and work with WH&S team to meet obligations.
  5. Ensure administration and facility costs are within budget, working closely with internal stakeholders.
  6. Work with the business to deliver space utilisation plans and end-to-end minor capital works programs.
  7. Ensure all Auckland sites are compliant with relevant codes and best practices.

Requirements

  • Experience in facilities and/or office management, asset and portfolio management, and leading a team.
  • The ability to work autonomously, use initiative, and lead and direct the work of others while being accountable for your work and having a positive and engaging personality.
  • Knowledge and technical competence in MS Office, Teams, facilities management software systems, NetSuite, ERP systems such as OpenAir, security systems (e.g. Gallagher) and BMS and HVAC systems.
  • Excellent communication skills with the ability to build effective working relationships with a broad range of people and organisations while having personal integrity, sound judgement and an honest and ethical approach.
  • Able to produce logically presented and clearly written material, multi-task and prioritise complex and diverse workloads, time manage and meet deadlines sometimes under pressure and with conflicting deadlines.
  • Tertiary qualification(s) in business, Facilities, finance or economics.