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Administrative Coordinator

2 weeks ago

Auckland, Auckland, New Zealand Disability Sport Auckland Full time

About Disability Sport Auckland

We are dedicated to providing sports and recreational opportunities for individuals with disabilities. Our mission is to promote inclusion, well-being, and active lifestyles within our community.

Job Summary

The Operations Manager at Disability Sport Auckland will oversee the administrative and financial operations, playing a key role in ensuring the smooth functioning of the organisation. This sole-charge position is essential to supporting our mission. The successful candidate will manage accounts, finances, funding, office administration, rental equipment, and vehicle coordination.

Key Responsibilities

  • Accounts: Manage payroll and ensure accurate and timely payment to staff. Handle onboarding processes for new staff. Liaise with IRD/ACC for compliance and reporting. Manage accounts receivable and accounts payable. Proficient in all aspects of Xero accounting program. Maintain the asset register.
  • Finances: Prepare monthly financial reports, including cash flow, P&L, budget variance, and grants. Compile annual financial reports. Coordinate and support audit processes. Update and maintain records with the Charities Commission. Update reconciliation accounts.
  • Funding: Submit funding applications. Manage accountability reporting for all grants. Ensure accuracy in the Fluxx Grants program and financial reports.
  • Office Management: Manage office consumables, including stationery and supplies. Maintain the EFTPOS machine and printer. Oversee merchandise and uniforms. Liaise with other offices and the gym to ensure smooth operations. Address general running and staff requirements.

Qualifications:

  • Advanced experience in office management, finance and funding. Advanced in accounting software (Xero). Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Knowledge of compliance and regulatory requirements for charitable organizations is a plus.
  • High level of experience in similar roles. Experience in budget management and accounting. Experience working with people with disabilities. Experience in funding applications.