Office Manager/ Executive Assistant

1 week ago

Auckland, New Zealand The Teachers' Institute Full time

Office Management (Administration & Office Support)Role: Office Manager/ Executive AssistantTerms: Full-time, PermanentRemuneration: Up to $90,000.00, depending on experienceReporting to: Chief Executive OfficerRequirements: Commencing January 6th, 2025Location: Newmarket, AucklandAbout The Teachers' Institute (TTI)TTI is an independent charitable Trust that works with secondary schools to ensure they are able to provide their students with the best possible teaching and learning. TTI primarily does this by providing in-school teacher education for new teachers and supporting schools by offering outstanding mentoring and ongoing support for their new teachers.About the RoleThis position is based fulltime onsite at TTI's Newmarket campus. The Office Manager/ Executive Assistant plays an important part in ensuring smooth and efficient office operations and providing high-level administration support to the executive team. This includes effective communication with the operations and teaching teams, alongside various office tasks such as greeting visitors, responding to email and telephone inquiries, updating office systems, calendars, intranet and contact lists and supporting other colleagues as necessary.The successful candidate will possess a keen eye for detail, great initiative, and be able to work independently while also thriving in an office-based team environment. A friendly disposition, alongside strong interpersonal and literacy skills, will be essential for building positive relationships within the office and with external stakeholders.This position will also be responsible for overseeing the general tidiness of the office, ensuring that shared working areas, kitchen and bathrooms are kept clean and organised. This includes coordinating with cleaning and maintenance contractors.Responsibilities/AccountabilitiesSupport effective communication across the organisationManage campus resources, including ordering stationery and organising suppliesOffer printer and IT hardware/software support and liaise with technical support contractorsConduct daily office maintenance and coordinate with cleanersArrange appropriate office signageCreate systems to ensure office securityFacilitate office equipment purchases for staff needsOrganise and coordinate events and activitiesProvide administrative support for office functions, including scheduling, correspondence and document preparationAssist the executive team with calendar management, meeting coordination and communicationsServe as the fire warden and health and safety officerRequirementsThe ideal candidate will possess strong organisational skills, effective and friendly communication abilities and experience in office management or administration. Proficiency in IT support and familiarity with health and safety protocols are also essential for this position. A background working in an educational environment may also be advantageous.The successful candidate will be based in Auckland, hold full working rights in Aotearoa New Zealand and be willing to undergo a police vet.Please upload your CV and cover letter in PDF format.Your application will include the following questions:Which of the following statements best describes your right to work in New Zealand?Do you have experience in administration?
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