Executive Assistant/Office Manager

3 weeks ago

Auckland, New Zealand Frank & The Knowledge Hunters Full time

PA, EA & Secretarial (Administration & Office Support) Full time Are you an energetic and highly organised individual with a passion for providing outstanding executive support and keeping a business running smoothly?
We're looking for an experienced EA/Office Manager professional to join our successful Executive Search firm.
You will be part of a close-knit and busy team of 10 and will provide EA support to our Consulting Partners and Directors.
In this varied role, you will be exposed to all aspects of the business, making it ideal for an EA who thrives on wearing multiple hats and taking initiative.
Key Responsibilities: Consulting Partner support: Act as the right-hand to our Consulting Partners, representing them and FrankTKH to high-profile candidates and clients.
Diary and Travel Management: Organise and manage calendars, coordinate meetings and interviews, and arrange travel logistics.
Project Management: Coordinate client projects, helping to ensure they are delivered on time and within scope.
Document Preparation: Create, edit, and maintain professional reports and presentations for clients, ensuring a high level of accuracy and attention to detail.
Office Management: Ensure the smooth running of our central city office, provide a welcoming environment for clients and candidates, and collaborate with the team to ensure smooth running of day-to-day operations.
What You Bring: Proven experience as an EA, Office Manager, or similar business support role, ideally in a service-orientated industry.
Excellent organisational and multitasking abilities, with a keen eye for detail.
Strong written and verbal communication skills.
Professionalism, confidentiality, and a client-first attitude.
Ability to work independently, anticipate needs, and proactively solve problems.
The ability to build and maintain strong and trusted relationships, both internally and externally.
Proficiency in Adobe, CRM systems, and the Microsoft Office Suite along with strong document formatting skills.
Why Join Us?
At FrankTKH you will be joining a collaborative and professional, yet fun, environment.
You'll have variety, responsibility, and the opportunity to work on value-adding projects.
We understand that work and life need to co-exist, and we're happy to support flexible work arrangements.
If you're a proactive problem-solver with excellent communication skills, we want to hear from you
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