Property & Facilities Manager

3 weeks ago

Auckland, New Zealand Sealink Travel Group Full time

Reporting to the Risk & Sustainability Manager, the Property & Facilities Manager is primarily responsible for the efficient and effective management of all property and facilities operations, ensuring a safe, healthy, sustainable, well-maintained and productive environment for all workers, tenants, and visitors, and compliance with all leasing obligations and legal/ regulatory requirements. This includes our operations at Hamer Street, Half Moon Bay, Kennedy Point and Pine Harbour. In addition, SeaLink's parent company has additional commercial properties which are under the scope of this role, resulting in a diverse portfolio of responsibility.
Key accountabilities include:

Oversee the day-to-day operations of all facilities, including maintenance, security, cleaning, and landscaping.
Develop and implement maintenance schedules and procedures to ensure the optimal functioning of all building systems and equipment.
Manage the performance of facilities/ property-related service contractors and suppliers to ensure high-quality and cost-effective services.
Ensure all properties and facilities comply with local, regional, and national building codes and regulations.
Conduct regular building inspections to identify and rectify compliance issues.
Maintain up-to-date records of compliance documentation and certification, including warrants of fitness.
Coordinate with regulatory bodies and manage compliance audits.
Maintain positive relationships with tenants and be their contact person for day-to-day queries, addressing their needs and concerns promptly and effectively.
Conduct regular inspections of leased spaces to ensure landlord and tenants' compliance with health and safety, lease terms and property standards.
Manage the impacts of new tenants coming in on site.
Develop a long-term maintenance plan for all leased properties, with support from the Kent Enterprises Group Accountant.
Liaise with contractors to ensure properties are restored to the prescribed standard after a tenant leaves.
Obtain quotes and recommend suppliers for maintenance and building related matters.

You will also play a key role in Project and Capital Works Management, Space Planning, and a wide range of Policy and Procedural responsibilities.
Requirements

Tertiary or trade qualification in property or facilities management or a related field.
Minimum of 5 years of experience in property and facilities management, including tenant relations, preferably in a sole-charge role.
Strong knowledge of building systems, regulations, maintenance practices, and health and safety regulations.
Strong verbal and written communication skills to be able to communicate effectively and confidently at all levels.
Strong interpersonal skills to be able to develop relationships with a wide range of people, internally and externally, including members of the public.
Excellent negotiation skills.
High levels of initiative and energy with a solution driven approach.
Previous budget preparation, management, monitoring and reporting experience.
Willingness and openness to hear new opinions and try new solutions.

Whilst not essential, professional certification or membership in relevant professional organisations, e.g., Facilities Management Association of New Zealand (FMANZ) would be highly advantageous.
Benefits

Competitive remuneration.
The opportunity to work for a company who cares about their people.
Opportunity to work with like-minded, passionate individuals.
A broad and varied portfolio of responsibility, combining our Maritime Operations with broader commercial properties.
Awesome travel benefits via our vessels to Waiheke and Great Barrier Island.
Birthday leave - A paid day off to celebrate your birthday
Health Insurance.
Health and Wellbeing programme.

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